About Us:

Cognism is market leader in international sales intelligence. Access to our premium data, has helped a wide variety of global revenue teams change their approach to prospecting, leading them to predictable and prosperous outcomes.

As we grow, one of our main objectives is to continue hiring individuals, who are both a professional and cultural fit for Cognism. Our company values are at the core of everything we do!

We are committed to creating a diverse and inclusive global workplace, which encourages you to achieve any goals you may have, while having fun along the way!

For more information on Cognism's intuitive sales intelligence platform, powered by world-leading data, compliance and targeting, please visit www.cognism.com

We are Nice!

We're Collaborative. We're in this together!

We're Solution-Focused. For every problem, we've got a solution!

We're Understanding.

We Celebrate Individual Contributors.

The Role:

We are seeking a highly organized and resourceful individual to join our team as an Executive Assistant and Facilities Manager. In this dual role, you will provide exceptional administrative support to three members of the executive team while simultaneously overseeing the smooth operation and maintenance of our office space.

Key Responsibilities:

• Manage the calendars and schedules of executives, prioritizing tasks and ensuring efficient time management.
• Organize and manage meetings, conferences, and travel arrangements.
• Handle incoming emails, calls, and correspondence, acting as a primary point of contact and filtering essential information.
• Draft and edit documents, presentations, and reports, ensuring accuracy and professionalism.
• Research and compile information for executives on various projects and initiatives.
• Maintain confidential files and sensitive information with discretion.
• Help with travel and expenses as requested
• Coordinate with other departments to facilitate effective communication and workflow.
• Oversee the daily operations and maintenance of our Boston office space, ensuring a clean, comfortable, and functional environment.
• Manage vendor relationships for building services, janitorial services, IT support, and other maintenance needs.
• Implement and enforce office policies and procedures related to security, safety, and equipment usage.
• Coordinate building repairs and renovations as needed, ensuring minimal disruption to workflow.
• Monitor energy consumption and implement cost-saving measures.
• Manage inventory of office supplies and equipment, placing orders and maintaining efficient stock levels.
• Coordinate office moves, furniture arrangements, and event logistics.
• Stay informed of and comply with all local and state regulations concerning building safety and maintenance.

Requirements:

• Minimum of 5 years of experience in a similar role, with proven success in providing exceptional administrative and facilities management support.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines efficiently.
• Excellent communication and interpersonal skills, with the ability to build rapport with executives, staff, and external vendors.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Detail-oriented and proactive approach to problem-solving.
• Discretion and ability to maintain confidentiality in a fast-paced environment.

Benefits:

• 20 days' holiday allowance, plus all the usual public holidays.
• A day off for your birthday!
• Access to private medical, dental and vision insurance schemes.
• Access to a 401K matching scheme.
• Access to Spill – our slack integrated Wellbeing Service.
• Access to Cognism's Employee Assistance Program with Health Assured.
• Monthly Wellbeing Allowance.
• Regular talks, 'community' events and social activities.
• Chance to learn and grow your skills in diverse areas.
• Positive and collaborative work culture.