Clippers Landscaping is seeking an Office Assistant & Administrator to oversee the administrative functions in our Herndon, VA office. This position plays a key role within the office managing the day-to-day accounting, payroll, reception, and onboarding. The ideal candidate should be comfortable working on their own in the office, have excellent communication skills and the ability to multitask.

This role is part-time, flexible schedule of 20-25 hours per week. Our preferred schedule is 5 days per week, but we are open to discussing alternatives.

About Clippers: Our vision of being a company with the highest standards extends to our clients, our vendors and our employees. Just as we strive to maintain long-term relationships with our customers, Clippers is committed to maintaining long-term relationships with our team members. Are you a talented, and motivated person seeking to work for a quality company? If so, please consider joining our team.

We provide a career path and numerous opportunities to help you grow, become stronger financially, and excel in your personal life. With our culture of safety, family, and training, we are committed to providing a professional, safe, and drug free work environment. We also recognize how important it is to take care of our team because the team is what makes the company. Every career path is different. At Clippers, we provide the flexibility to allow for personal and professional growth, along with a structured framework to ensure a successful outcome for all.

About the job:

The Office Assistant & Administrator plays a critical role on their teams and can greatly affect the success of the branch(es) they support. This role requires wearing many hats, managing competing priorities, and having the agility to pivot between tasks. This position reports directly to the local Branch Manager with a dotted line to the Area Controller. This role is responsible for coordinating and executing administrative functions required within their assigned branch(es), including client invoicing, processing payables, submitting payroll, HR onboarding compliance, and general office administrative tasks as assigned. This position requires the ability to interact professionally and efficiently with both external customers and internal teammates.

• Review and verify all purchase orders, statements, and invoices needed to prepare payments
• Manage accounts receivable; update and maintain customer portal
• Submit all invoices to accounts payable with proper GL coding to ensure payment
• Process payroll
• Manage expense reports
• Work with various vendor payment portals
• Manage employee life cycles, including onboarding and separation processes
• Manage fleet documents and office inventory
• Answer office phone calls and assist or redirect the calls as needed
• Facilitate communication between Parent Company and Branch Personnel
• Assist and coordinate with the management team as needed and other tasks as assigned

Education and Experience/Qualifications:

• High school degree with 2-3 years of related experience; associates or bachelor’s degree desirable
• Formal experience and training in office procedures and use of office equipment
• Excellent data entry skills and highly proficient in Microsoft Word, Excel, and PowerPoint
• Experience with Aspire business software is a plus
• Ability to speak Spanish is a plus

Skills and Abilities:

• Self-motivated and a professional attitude
• High comfort level in fast paced environment with ability to pivot quickly
• Ability to communicate accurately and clearly both orally and in writing
• Superior organizational skills with a focus on detail and accuracy are required
• Excellent problem-solving skills and critical thinking capabilities
• Proven confidentiality and high ethical standards
• Strong initiative with the ability to stay focused and proactive while working independently
• Must be customer service oriented with strong interpersonal skills
• Willingness to be a key team member with heavy interaction with all branch personnel

We look forward to learning more about you.

Job Type: Part-time

Expected hours: No less than 20 per week

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• What s the hourly wage that you are seeking?
• Why do you feel that you would be a good fit for this role?
• Did you answer all of the application questions? Please be aware that if you did not answer all of the questions, we will be unable to process your application.

Experience:

• Accounting: 1 year (Preferred)
• Payroll: 1 year (Preferred)

Language:

• Spanish (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: In person