Overview

The position reports to the Client Account Manager and assists in all phases of client billing including bill preparation, submission, follow-up and communication with clients and partners related to bill preparation and submitted bills. This is a detail-oriented position with an emphasis on technical tasks, strong writing and interpersonal skills.

Responsibilities

• Review timekeeper diaries and costs for compliance with client/vendor terms, including the processing of corrections as needed to minimize delays in uploading or rejection of the client invoices/e-bills.
• Process edits to diaries based on attorney updates.
• Assist in submission and coordination of client invoice/e-bills to client and third party e-billing vendor websites utilizing e-billing templates and other software tools.
• Assist in the preparation of accruals of unbilled time as requested by client contacts.
• Responsible for regular monitoring of bill processing status and other necessary follow up to ensure successful processing and timely payment to the firm.
• Follow-up on and resubmit rejected e-billing invoices
• Participate in the review and monitoring of client billing arrangements, confirm client billing address and other key matter information maintained in the firms New Matter Intake System (requires collaboration with other members in Finance).
• Assist with outstanding Accounts Receivable communications and compile necessary data to facilitate client follow-ups.
• Respond timely to analysis and information requests
• Special projects, as assigned.

Qualifications

• 4-year college degree
• Proficient utilizing Microsoft Excel and Word
• Detail-oriented, self-starter; must be able to manage multiple, competing deadlines and prioritize work accordingly
• Excellent reading comprehension, writing, organizational and communication skills

The estimated base salary range for this position is $60,000 to $65,000 at the time of posting. The actual salary offered will depend on a variety of job-related factors, including skills, education, training, credentials, experience, scope and complexity of role responsibilities, geographic location, and performance. This role is non-exempt meaning that it is overtime pay eligible.

At Cleary Gottlieb, all members of our community deserve respect as individuals and appreciation for the contributions they make to our community. We champion diversity, equity, and inclusion, and creating equal opportunities to develop and succeed.