3 Police Records Specialist Jobs in Tustin, CA
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Police Records Specialist
$44k-56k (estimate)
Full Time | Retail
4 Months Ago
City of Tustin is Hiring a Police Records Specialist Near Tustin, CA
DescriptionThis recruitment is open until filled and may close at any time. The City of Tustin Police Department is currently seeking applicants for Police Records Specialist. To be considered, a city application, supplemental questionnaire, AND typing certification (40 nwpm) must be submitted. For typing certification requirements, CLICK HERE .The Tustin Police DepartmentT he Tustin Police Department is committed to serving the community in meaningful ways and enjoys a reputation for professional excellence. The TPD strives to maintain the highest standard of professional ethics and personal integrity and remains dedicated to achieving excellence in performance throughout the organization and in the community through the quality of its personnel. It continues to be the TPD's mission to have employees who are ethical, dedicated and loyal to the department and the profession. If you desire a career in public service, are a motivated self-starter, and are willing to be a part of a creative problem solving team, apply to join the TPD as a Police Records Specialist.
The PositionThe Police Records Specialist is a journey level civilian classification assigned to perform a variety of administrative and clerical support duties in the Police Department. An employee in this classification prepares, processes, and retrieves police records, data and reports while observing and enforcing strict security regulations and procedures; answers questions and provides information and assistance to police staff, law enforcement agencies, and the general public; and provides general clerical assistance to department personnel. In contrast with general office support classifications, the Police Records Specialist requires thorough knowledge of laws, codes, and regulations governing the maintenance and release of confidential and sensitive police records and information. Though prior law enforcement experience is not required at time of entry into the classification, the employee is expected to perform the full range of duties at the conclusion of the probationary period, which includes extensive departmental training.
The Recruitment ProcessThe recruitment process for this position contains a series components; each component must be passed in order to continue to the next phase. First, application materials will be carefully reviewed to identify candidates who meet the minimum qualifications for the position. Those who meet the minimum qualifications for the position will be invited to participate in a written examination. Those who pass the written examination, and who are determined to be best qualified, will be invited to a panel interview. Those who pass will earn placement on an eligibility list from which hires may be made. Candidates who are selected to move forward must pass each of the remaining steps: background investigation and polygraph examination, an interview with the Police Chief (or his designee), and a medical examination and drug screen upon conditional offer of employment. The duration of the selection process typically lasts 6-9 months. Applicants will receive written notification of their current status in the selection process via e-mail.
Examples of Duties
Duties may include, but are not limited to, the following:
Education And/or ExperienceGraduation from high school; and two (2) years of general clerical or records management experience.
Knowledge Of
Special RequirementsSatisfactory results from a background investigation, physical examination, and administrative screening. Required to work rotating shifts that are typically ten (10) or twelve and one-half (12 ½) hours per day and which may include evenings, weekends, and holidays. Bilingual skills are highly desirable.
Working Conditions & Physical Demands
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical DemandsWhile performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; reach with hands and arms. Employees are frequently required to walk and stand and to lift and move records and documents weighing up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee works in a paramilitary environment with a highly structured chain-of-command system.
Mental DemandsWhile performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with staff, other law enforcement officials, and the general public. The employee may be exposed to explicit and unpleasant information contained in police records.
Work EnvironmentThe employee typically works in office conditions; the noise level is frequently quiet or moderately quiet, at or below 85 decibels. The employee may be exposed to individuals under arrest when fingerprinting and photographing arrestees and/or physically searching female arrestees.
Typing Certification RequirementsThis position requires a typing speed of 40 net words per minute. For typing certification requirements and instructions, please CLICK HERE.The City of Tustin is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities.
The City of Tustin offers a comprehensive compensation and benefit program that includes:
FLEXIBLE BENEFIT PLANThe City provides a specific dollar amount to each employee to use toward the purchase of individual or family health coverage, dental plans, vision coverage, additional life insurance, deferred compensation, and other optional benefits. Currently, the flexible benefit amount forEmployee 2is $1750per month.
The City contracts through CalPERS medical program (PEMHCA) which offers multiple PPO and HMO options for health insurance providers. Employees also have the choice of Delta Dental PPO or HMO plans.
RETIREMENTEmployees will be enrolled in a defined benefit (pension) plan with the California Public Employees Retirement System (CalPERS). CalPERS determines the retirement plan in which a new employee will be enrolled based on the individual's membership status with CalPERS or a reciprocal retirement system on the individual's first day of employment with the City.
Classic CalPERS members will be enrolled in the 2% @ 60 plan, with an employee contribution of 10% (pre-tax). New CalPERS members, as defined by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), will be enrolled in the 2% @ 62 plan, with an employee contribution of 6.25% (pre-tax). The City does not participate in Social Security, though participation Medicare is mandatory (1.45% employee contribution).
Deferred CompensationEmployees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program. The City contracts with Nationwide Retirement Services.
GENERAL LEAVEGeneral Leave may be used for vacation and/or illness. Annual accrual amounts increase from 160 to 248 with years of service.
HOLIDAYSThe City has 13paid holidays per calendar year.
LIFE INSURANCEFull-Time employees receive a $100,000 life insurance policy.
LONG-TERM DISABILITYThe Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident.
UNIFORM ALLOWANCEThe City provides a uniform maintenance allowance of $250 per year for those full-time employees required to wear a City uniform.
EDUCATIONAL INCENTIVE PAYEducational Incentive Pay For Unit Employees As FollowsBA/BS degree - $28.85 per pay period
Masters degree - $38.46 per pay period
ALTERNATIVE WORK SCHEDULEEmployees in this bargaining unit may be assigned the 9/80, 3/12.5or 4/10 alternative work schedules.
RETIREE HEALTH INSURANCEEmployees who retire from the City of Tustin with ten (10) years of full-time service and continue enrollment in the City's health plan are eligible for reimbursement of $250 per month toward retiree health insurance costs. Employees first hired into a benefitted position with the City of Tustin prior to July 1, 2011 are eligible for this benefit after five (5) years of service.
TUITION REIMBURSEMENTAfter passing the probationary period, employees may request reimbursement up to a maximum of $4000 per calendar year for tuition and related expenses when attending a community college or four year university.
EMPLOYEE ASSISTANCE PROGRAMEmployees are enrolled in an Employee Assistance Program that provides a variety of legal and counseling services.
MEDICAREAll newly hired employees contribute a portion of gross salary for Medicare coverage. The employee contribution to Medicare is 1.45%.
SECTION 125 MEDICAL & DEPENDENT CARE PROGRAMThe section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.
SPECIALTY PAYThe City has specialty pay for designated positions. Examples of specialty pay include Bilingual Pay, Stand-by Pay, Call-Back Pay, Special Assignment and Shift Differential.
Closing Date/Time: Continuous
The PositionThe Police Records Specialist is a journey level civilian classification assigned to perform a variety of administrative and clerical support duties in the Police Department. An employee in this classification prepares, processes, and retrieves police records, data and reports while observing and enforcing strict security regulations and procedures; answers questions and provides information and assistance to police staff, law enforcement agencies, and the general public; and provides general clerical assistance to department personnel. In contrast with general office support classifications, the Police Records Specialist requires thorough knowledge of laws, codes, and regulations governing the maintenance and release of confidential and sensitive police records and information. Though prior law enforcement experience is not required at time of entry into the classification, the employee is expected to perform the full range of duties at the conclusion of the probationary period, which includes extensive departmental training.
The Recruitment ProcessThe recruitment process for this position contains a series components; each component must be passed in order to continue to the next phase. First, application materials will be carefully reviewed to identify candidates who meet the minimum qualifications for the position. Those who meet the minimum qualifications for the position will be invited to participate in a written examination. Those who pass the written examination, and who are determined to be best qualified, will be invited to a panel interview. Those who pass will earn placement on an eligibility list from which hires may be made. Candidates who are selected to move forward must pass each of the remaining steps: background investigation and polygraph examination, an interview with the Police Chief (or his designee), and a medical examination and drug screen upon conditional offer of employment. The duration of the selection process typically lasts 6-9 months. Applicants will receive written notification of their current status in the selection process via e-mail.
Examples of Duties
Duties may include, but are not limited to, the following:
- Processes, maintains, and updates a variety of departmental files, records, and databases on warrants, citations, arrests, criminal cases, investigations, employee training records, employee performance evaluations, and related police data; operates electronic records management system, California Law Enforcement Telecommunication System (CLETS) and National Crime Information Center (NCIC) law enforcement network systems, and/or standard business software to enter and retrieve crime data
- Electronically scans, indexes, and files accident, crime, and arrest reports, warrants, citations, and other police data; organizes records in alphabetical, numerical, chronological, or subject matter classification
- Researches, retrieves, compiles, and copies information from police records to assist police field personnel with ongoing investigations and operations; prepares records for court packages; performs background checks; processes requests for police reports, citations, and other information from the public and other law enforcement personnel
- Compiles, tabulates, and verifies information and statistical data pertaining to arrests, cases, and other departmental operations; prepares related statistical and summary reports for use by police personnel and the court system
- Completes, collects, organizes, and distributes forms, informational materials, and other paperwork for departmental staff, courts, and law enforcement agencies; checks forms, records, reports, and files for accuracy, completeness and conformance to departmental policies and procedures
- Types, completes, and distributes a variety of letters, memoranda, notifications, and general correspondence
- Assists the public and other law enforcement agencies at the counter and over the telephone; responds to questions, complaints, and requests; provides information regarding departmental procedures and regulations involving police records, criminal violations, and impounded vehicles; directs callers to appropriate parties as necessary
- Receives and tracks subpoenas received from the District Attorney's Office; coordinates officer court appearances
- Performs criminal booking processes by photographing and fingerprinting detainees using digital fingerprinting and photography equipment; fingerprints City job applicants to assist with the administrative screening process
- Issues commercial and residential burglary/robbery alarm permits; accepts and processes payment for permits
- Sorts and distributes departmental mail; processes invoices for payment; assists with departmental payroll records
- Performs physical searches of female detainees (matron duties) as necessary
- Provides a variety of administrative support to departmental personnel; arranges meetings, coordinates travel arrangements, and takes phone messages
Education And/or ExperienceGraduation from high school; and two (2) years of general clerical or records management experience.
Knowledge Of
- Principles and procedures of records management, including alphabetical, numerical, and chronological filing systems
- Standard business software, including word processing, spreadsheet, database, and scanning programs
- Proper English usage, spelling, grammar and punctuation
- Federal, state and local laws, codes, and regulations governing the maintenance and release of police records and information
- Operate various types of standard office equipment including a personal computer and related software
- Plan, organize, supervise, assign, and evaluate the work of others
- Interpret, explain, and apply pertinent federal, state and local laws, codes, ordinances, and regulations
- Communicate clearly and concisely, orally and in writing
- Understand and follow oral and written instructions
- Prepare and maintain accurate and precise written documents such as reports, records, forms, and correspondence
- Evaluate situations, identify problems, and exercise sound independent judgment within established guidelines
- Establish and maintain courteous and effective working relationships with coworkers, management, government officials, the public, and others encountered in the course of the work
- Type accurately at a speed of at least 40 net words per minute
- Maintain confidentiality of sensitive information
- Effectively handle multiple priorities, organize workload, and meet strict deadlines
- Perform basic arithmetic computations with speed and accuracy
- Maintain professionalism, courtesy, and composure at all times, including stressful situations and handle disputes and complaints in a calm, courteous, and tactful manner
Special RequirementsSatisfactory results from a background investigation, physical examination, and administrative screening. Required to work rotating shifts that are typically ten (10) or twelve and one-half (12 ½) hours per day and which may include evenings, weekends, and holidays. Bilingual skills are highly desirable.
Working Conditions & Physical Demands
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical DemandsWhile performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; reach with hands and arms. Employees are frequently required to walk and stand and to lift and move records and documents weighing up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee works in a paramilitary environment with a highly structured chain-of-command system.
Mental DemandsWhile performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with staff, other law enforcement officials, and the general public. The employee may be exposed to explicit and unpleasant information contained in police records.
Work EnvironmentThe employee typically works in office conditions; the noise level is frequently quiet or moderately quiet, at or below 85 decibels. The employee may be exposed to individuals under arrest when fingerprinting and photographing arrestees and/or physically searching female arrestees.
Typing Certification RequirementsThis position requires a typing speed of 40 net words per minute. For typing certification requirements and instructions, please CLICK HERE.The City of Tustin is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities.
The City of Tustin offers a comprehensive compensation and benefit program that includes:
FLEXIBLE BENEFIT PLANThe City provides a specific dollar amount to each employee to use toward the purchase of individual or family health coverage, dental plans, vision coverage, additional life insurance, deferred compensation, and other optional benefits. Currently, the flexible benefit amount forEmployee 2is $1750per month.
The City contracts through CalPERS medical program (PEMHCA) which offers multiple PPO and HMO options for health insurance providers. Employees also have the choice of Delta Dental PPO or HMO plans.
RETIREMENTEmployees will be enrolled in a defined benefit (pension) plan with the California Public Employees Retirement System (CalPERS). CalPERS determines the retirement plan in which a new employee will be enrolled based on the individual's membership status with CalPERS or a reciprocal retirement system on the individual's first day of employment with the City.
Classic CalPERS members will be enrolled in the 2% @ 60 plan, with an employee contribution of 10% (pre-tax). New CalPERS members, as defined by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), will be enrolled in the 2% @ 62 plan, with an employee contribution of 6.25% (pre-tax). The City does not participate in Social Security, though participation Medicare is mandatory (1.45% employee contribution).
Deferred CompensationEmployees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program. The City contracts with Nationwide Retirement Services.
GENERAL LEAVEGeneral Leave may be used for vacation and/or illness. Annual accrual amounts increase from 160 to 248 with years of service.
HOLIDAYSThe City has 13paid holidays per calendar year.
LIFE INSURANCEFull-Time employees receive a $100,000 life insurance policy.
LONG-TERM DISABILITYThe Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident.
UNIFORM ALLOWANCEThe City provides a uniform maintenance allowance of $250 per year for those full-time employees required to wear a City uniform.
EDUCATIONAL INCENTIVE PAYEducational Incentive Pay For Unit Employees As FollowsBA/BS degree - $28.85 per pay period
Masters degree - $38.46 per pay period
ALTERNATIVE WORK SCHEDULEEmployees in this bargaining unit may be assigned the 9/80, 3/12.5or 4/10 alternative work schedules.
RETIREE HEALTH INSURANCEEmployees who retire from the City of Tustin with ten (10) years of full-time service and continue enrollment in the City's health plan are eligible for reimbursement of $250 per month toward retiree health insurance costs. Employees first hired into a benefitted position with the City of Tustin prior to July 1, 2011 are eligible for this benefit after five (5) years of service.
TUITION REIMBURSEMENTAfter passing the probationary period, employees may request reimbursement up to a maximum of $4000 per calendar year for tuition and related expenses when attending a community college or four year university.
EMPLOYEE ASSISTANCE PROGRAMEmployees are enrolled in an Employee Assistance Program that provides a variety of legal and counseling services.
MEDICAREAll newly hired employees contribute a portion of gross salary for Medicare coverage. The employee contribution to Medicare is 1.45%.
SECTION 125 MEDICAL & DEPENDENT CARE PROGRAMThe section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.
SPECIALTY PAYThe City has specialty pay for designated positions. Examples of specialty pay include Bilingual Pay, Stand-by Pay, Call-Back Pay, Special Assignment and Shift Differential.
Closing Date/Time: Continuous
Job Summary
JOB TYPE
Full Time
INDUSTRY
Retail
SALARY
$44k-56k (estimate)
POST DATE
02/05/2023
EXPIRATION DATE
06/19/2024
WEBSITE
tustinca.org
HEADQUARTERS
TUSTIN, CA
SIZE
25 - 50
FOUNDED
1927
CEO
PETE SINGH
REVENUE
$10M - $50M
INDUSTRY
Retail
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About City of Tustin
Incorporated in 1927, the City of Tustin is located in central Orange County and encompasses an area of 11.08 square miles. Tustin is bounded on the south by the cities of Irvine and Santa Ana, on the north by the unincorporated portions of the County of Orange and the City of Orange, and on the east by unincorporated County territory and the City of Irvine. Within the context of the larger Southern California region, Tustin is located approximately two miles north of Orange County's John Wayne Airport and is transected by two major regional freeways: the I-5 (Santa Ana) Freeway, divides the C...ity into north and south; and the SR-55 (Costa Mesa) Freeway, divides westerly portions of the City. The City continues to be a discernible entity, characterized physically by its strategic crossroads location, the former Marine Corps Air Station Tustin, (closed in July 1999), hillside areas which offer sweeping panoramic views of the Pacific Coast and Saddleback Mountains, prime commercial, industrial, and residential development, and one of the oldest historical "old towns" in Orange County. These significant natural and man-made characteristics provide a commonly acknowledged basis for a "sense of place". Together, they act as a foundation for Tustin's Future...a functional desirable and attractive community to live, work or visit.
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The job skills required for Police Records Specialist include Law Enforcement, Problem Solving, Records Management, Confidentiality, Records Management System, Oral Communication, etc. Having related job skills and expertise will give you an advantage when applying to be a Police Records Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Police Records Specialist. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Police Records Specialist positions, which can be used as a reference in future career path planning. As a Police Records Specialist, it can be promoted into senior positions as a Campus Police Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Police Records Specialist. You can explore the career advancement for a Police Records Specialist below and select your interested title to get hiring information.
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