General Definition of Work

Performs intermediate technical work preparing and assisting with the maintenance of financial records, entering, verifying and checking data, processing accounts payable, accounts receivable, payroll, budget and other financial accounts, and related work as apparent or assigned. Work is performed under the moderate supervision of the Business Service Manager.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Initiates and processes invoices to be paid weekly; collects, separates, and submits all invoices to each coordinator for verification; performs data entry for all invoices to be paid into Munis financial system.

Assists with front office duties including lunch coverage and vacations; provides assistance when Customer Service Representatives are busy with other customers; trains front office staff on any changes and updates; serves as back-up for accounting technician; assists with daily bank deposits, payroll, and reconciliations.

Performs quarterly duties including creating all blanket purchase orders under the direction of the Business Services Manager; keeps records and retention policy up-to-date and accurate; attends records and retention meetings.

Maintains adequate inventory of supplies. Places orders for office supplies, and other items for the office as needed or required.

Receives, reviews and processes any customer refund request as well as refunds for any cancelled classes.

Maintain adequate record of purchase orders; including spending tracking and any updates made to purchase orders.

Process, review and submit all new vendor forms.

Process and arrange all travel paperwork for the department.

Performs other duties as assigned.

Knowledge, Skills and Abilities

Thorough knowledge of bookkeeping terminology, methods, procedures and equipment; general knowledge of standard office procedures, practices and equipment; general knowledge of accounting principles and related data processing equipment.

Skill in the use of personal computers, associated software packages, hardware, and peripheral equipment.

Ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; skill to use a variety of office machines and some typing; ability to establish and maintain effective working relationships with associates.

Education and Experience

High school diploma or GED and moderate experience in processing and paying invoices, researching and collecting past due invoices, accounting software, or equivalent combination of education and experience.

Physical Requirements

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires using hands to finger, handle or feel, frequently requires speaking or hearing and occasionally requires standing, walking, sitting, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Job Type: Full-time

Pay: $41,840.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person