Applications must be submitted online at: https://cityofsantafenmemployees.munisselfservice.com/employmentopportunities/default.aspx

General Definition of Work

Performs a variety of project management and administrative tasks related to the planning, design, construction, budgeting, forecasting, and reporting on of assigned projects and programs.

Supervision Received

Works under the general direction of an assigned supervisor.

Supervision Exercised

Provides supervision of assigned staff.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. A position may not include all of the duties listed and the listed examples are not an exhaustive list of the duties that may be found in a position of this class.

Essential Functions

· Works with department and division directors to assist in the development of project funding, scope needs, team building, and data analysis; works with various groups to determine project scopes, requirements, budgets, forecasting, and schedules; provides feedback and support to these groups during project implementation.

· Prepares and manages RFQ/RFP/RFB’s and contracts of various project types and scopes; processes approval documents, change orders, amendments, and close-out documents.

· Analyzes and evaluates operations, practices, policies, and procedures; identifies special projects to improve operations and ensure compliance; develops and implements plans for regulatory and/or special projects; reviews, develops, and recommends policies and procedures.

· Performs a variety of project management; oversees development of diverse projects for city-wide departments and divisions; manages in-house and contracted projects involving coordination with a wide range of agencies and departments; ensures projects are completed in accordance with contract scope, plans and specifications, appropriate codes and regulations, and procurement requirements.

· Manages all aspects of capital improvement, maintenance and other projects and programs as assigned including, but not limited to, planning and project development, conceptual design, developing project plans, developing, and securing cost estimates, supporting achievement of funding, tracking and reporting on budget and progress, procurement, contracting, public involvement, stakeholder communication, overseeing construction.

· Ensure projects meet objectives by coordinating with internal staff, agencies, task forces, businesses, and neighborhood groups to determine project requirements, budgets, and schedules.

· Conducts quality surveys as required including survey questionnaire design, quantitative analysis including survey results encoding, and report writing.

· Researches, prepares, and submits applications, including but not limited to grant applications, to obtain funds for projects. Assists with budget preparation and grant applications; manages assigned budget and grant funding and ensures compliance; compiles statistics, prepares and files reports as required; compiles specific project information to record progress of each project.

· Projects include programming.

· Routinely reports to department/division director on status of existing projects.

· Attends all meetings related to assigned projects including Council Committees, Governing Body and public meetings.

· Performs various administrative support duties; prepares correspondence and reports; answer phones and responds to inquiries; prepares and maintains project files and records; provides documentation to staff, stakeholders, and the public as appropriate; orders office supplies, enters purchase requisitions, and monitors inventory.

· Schedules and chairs regular project meetings with internal stakeholders, contractors, and consultants. Tracks issues and ensure efficient and thorough resolution.

· Act as direct contact to public on issues related to assigned responsibilities and respond timely to complaints and functions.

· Coordinates construction phasing with senior leadership, facility staff and contractors to ensure work is performed in the least disruptive and efficient fashion in accordance with plans, specifications, appropriate codes, and other requirements.

· Oversees and reviews consultant, internal staff and contractor work for quality and completeness. Reviews invoices for correctness and approves for payment.

· Serves on committees as assigned; schedules and coordinates meetings; attends meetings and takes and transcribes minutes; prepares meeting packets and agendas.

· Assists and supports city staff with technical requirements and problem solving; works with management staff to identify issues, problems, and constraints effecting efficient and effective operations.

· Maintains division project archives; codes and references libraries and provides available documents and resources to city staff, stakeholders, and the public as appropriate.

· Works with Youth and Family Services Program Manager and respective managers to develop project objectives, scope of work schedules and budget needed.

· Performs other duties as assigned.

· Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

· Develops goals, documents performance, reviews, develops, and/or modifies work plans, methods, and procedures, determines work priorities.

· Provides work instruction, assists employees with difficult and/or unusual assignments, and encourages innovation.

· Resolves problems, mediates conflicts encountered during daily operations, determines appropriate solutions, and promotes teamwork. Encourages regular communication and informs staff of relevant business issues and their impact on the organization.

· Develops work schedules to provide adequate staff coverage and approves leave and timesheets. Assigns and distributes work, reviews work for accuracy and completeness, and returns assignments with recommendations for proper completion.

· Provides performance feedback and formally evaluates the work of employees.

· Conducts hiring interviews and selects candidate(s) for job opening(s).

· Provides reward and recognition for proper and efficient performance.

· Assists staff to achieve performance standards and identifies opportunities for continual improvement and development to performance standards.

· Documents causes for disciplinary action, initiates letters of reprimand, and makes formal recommendations for disciplinary action. Responds to formal and informal employee grievances and prepares written responses.

· Ensures staff is attending training, including safety training on a regular basis.

Knowledge, Skills, and Abilities

· Knowledge of construction management, construction methods, contract administration, government rules and regulations, project management methodology, public involvement methods.

· Knowledge of the culture and history of Santa Fe.

· Knowledge of basic real estate principles.

· Knowledge of OSHA standards and State building code, construction drawings, and research and analysis methods including utilization of GIS system.

· Skill in project management methodology including project planning, status reporting, procurement, contracting and contractor management and oversight.

· Skill in public speaking and delivering presentations.

· Ability to work with diverse groups.

· Ability to interpret construction drawings, specifications, and standards.

· Ability to prepare grant applications.

· Attention to Detail – Ability to be thorough when performing work and conscientious about attending to detail.

· Coaching – Provides others with clear direction, motivates, and empowers. Recruits staff of a high caliber and provides staff with development opportunities and coaching.

· Conflict Management – Manages and resolves conflicts, grievances, confrontations, or disagreements in a

· constructive manner to minimize negative personal impact.

· Customer Service – Ability to interact with customers in a friendly and professional manner, ability to work to resolve issues quickly and effectively, and is knowledgeable about products and services.

· Deciding and Initiating Action – Takes responsibility for actions, projects and people; makes quick, clear decisions which may include tough choices, after considering risks.

· Decision Making – Specifies goals and obstacles to achieving those goals, generates alternatives, considers risks, and evaluates and chooses the best alternative in order to make a determination, draw conclusions, or solve a problem.

· Delivering Results – Ability to set high standards for quality, quantity, and timelines. Focuses on customer needs and satisfaction. Consistently achieves project goals.

· Interpersonal Skills – Ability to show understanding, respect, friendliness, courtesy, tact, empathy, cooperation, concern, and politeness to others and relate well to different people from varied backgrounds and different situations.

· Learning – Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.

· Mathematical Reasoning – Solves practical problems by choosing appropriately from a variety of mathematical and statistical techniques.

· Planning and Evaluating – Organizes work, sets priorities, determines resource requirements, determines short or long-term goals and strategies to achieve them, coordinates with other organizations or parts of an organization, monitors progress, and evaluates outcomes.

· Reading – Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

· Resilience – Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.

· Teaching Others – Helps others learn through formal or informal methods; provides resources to help teach others; acts as a mentor.

· Thinking Strategically – Thinks strategically and promotes best practices and leading-edge ideas.

· Writing – Writes in a clear, concise, and organized manner for the intended audience.

· Written Communication – Composes, reviews, edits, and issues written materials for diverse audiences and communicates purpose in a succinct and organized manner that is appropriate for context, time, and place.

Education Requirement

Bachelor’s Degree in business administration, project management, architecture, construction management, engineering, or related field.

Experience Requirement

Four (4) years of experience in project development, budgeting, and management.

Education and Experience Equivalency

One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements.

Licensure and Certifications

· Must possess a valid driver's license.

Special Requirements

• Obtain and maintain a City of Santa Fe driving permit within three (3) months of hire.

Physical Requirements

• Requires the exertion of up to 50 pounds of force.
• Requires speaking or hearing and using hands to finger, handle or feel, requires sitting, standing, walking, stooping, kneeling, crouching, or crawling, reaching with hands and arms and lifting.
• Standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly.
• Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound.
• Work requires preparing and analyzing written or computer data, using of measuring devices, operating motor vehicles and observing general surroundings and activities.

Working Environment

• Work occasionally requires exposure to environmental conditions.
• Work is generally in a moderately noisy location (e.g., business office, light traffic).
• Requires attendance at evening meetings and special project deadlines outside the normal workweek.
• Some travel to off-site locations is required.

EEO/ADA Compliance

The City of Santa Fe is an Equal Opportunity Employer. In compliance with the American's with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

Veterans’ Hiring Initiative

Pursuant to City of Santa Fe Resolution No. 2013-079, the City of Santa Fe Human Resources Department has implemented a Veterans’ Hiring Initiative policy in order to provide opportunities for veterans who meet or exceed the minimum qualifications for city employment to obtain City employment. The Governing Body does not guarantee that a veteran shall be hired for the position being applied for, only that the veteran will be given an interview; and, it does not intend to supersede or modify any collective bargaining agreement that is currently in place with the City of Santa Fe.

Job applicants who are veterans with an honorable discharge from the military or are members of the National Guard or Reserve who have successfully completed basic training, must use the Veterans’ Certification Form to identify themselves and then must attach a copy of their DD214 or DD215 and/or their proof of current Active, Guard or Reserve enlistment in order to certify their status for the position in which applying for.

Applications must be submitted online at: https://cityofsantafenmemployees.munisselfservice.com/employmentopportunities/default.aspx

Resumes will not be accepted in lieu of the city application form, unless the position status is at-will. When required of the position, high school diploma/GED, college degree(s), certification(s), or license(s) must be attached at the time of submission of the application. Each applicant is considered only for the current vacancy indicated on the application submitted. It is the responsibility of the applicant to monitor any future openings and to submit a separate application for each position. Incomplete applications will not be considered. Applications become public record upon receipt and may be made available for public inspection upon request. Pre-placement physical exams, and drug and alcohol screenings are required for some positions.

This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Acknowledgment

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

I have read and understand the above job description. I verify that I meet the requirements and am able to perform the duties and responsibilities on this job description.

Applications must be submitted online at: https://cityofsantafenmemployees.munisselfservice.com/employmentopportunities/default.aspx

Job Type: Full-time

Pay: $26.19 - $39.28 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Santa Fe, NM 87507: Relocate before starting work (Required)

Work Location: In person