JOB
Under the general direction of the Administrative Operations Bureau Major, this position supports a variety of complex, often confidential, managerial tasks and projects for the city’s police department. Duties include the oversight of the records and body camera staff, grant application and management, special projects, and any other work as required by executive staff.SUPERVISION RECEIVED: Works under the general supervision of the Administrative Operations Bureau Major. SUPERVISION EXERCISED: This position exercises supervision over police services specialists as well as any part-time, temporary employees or volunteers as assigned.
EXAMPLE OF DUTIES
Supervise, direct, and coordinate daily activities and operations of the Records Unit, which includes records management and body worn camera operations.Serves as Records Management Liaison Officer (RMLO) between the Police Department and the Florida Department of State.Develop unit procedures for daily operations, customer service, and staff management functions; consult with Administrative Operations Bureau Major and other executive staff members.Ensures proper coding and entry of data into departmental computer system. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for, supplies, materials and equipment.Assist with the development of long-range plans; gather, interpret and prepare data for studies, reports and recommendations.Participate as a member of the Information Technology (IT) Steering Committee for the police department.Plan, organize and direct unit activities, direct and coordinate staffing levels.Responsible for managing records software programs on an administrative level. Coordinate software-related training activities for new hires and manage ongoing training activities for all records unit personnel.Represent the department in local operational meetings as well as any conferences, as requested.Responsible for responding to and coordinating formal responses to public records requests and ensuring records held by the police department are maintained and disposed of in accordance with State of Florida statutes and city policies. Collaborate with the NorthCom consortium’s records managers. Review and respond to subpoenaed information.Provide courtroom testimony as needed.Coordinate, implement, and monitor any special projects as required or assigned.Maintain unit performance standards, guidelines and procedures in accordance with City policies.Liaison with city staff requiring assistance with records, including police reports, crashes, and/or body camera footage.Perform any other duties as assigned.PERIPHERAL DUTIES: Serve as the primary backup to the police department’s fiscal coordinator, handling routine requests for assistance and any budget oversight, as required.Proactively research grant funding opportunities for the department and act as the department’s grants coordinator
SUPPLEMENTAL INFORMATION
Valid State of Florida Driver’s License with a good driving recordAbility to obtain or possess a current Florida Notary Public