Posting Type: Open Competitive

Work Type: Full-Time

Nature of Work: This is work involving the performance of specialized duties relating to accounting, purchasing, or fiscal operations. Work includes processing purchase orders, assisting in budget preparations, processing travel expenses, and assisting in other office administration duties. An incumbent in this position exercises considerable independence in the performance of duties and responsibilities and receives general guidance from a superior.

Education and Experience: The knowledge, skills, and abilities may be acquired through, but are not limited to, the following combination of education and/or experience.

Bachelor's degree in Business Administration, Finance, or related field AND One (1) year of experience in business administration, finance, or related field.

Special Qualifications: Must possess a valid motor vehicle operators license from the time of appointment. Must be available to work flexible hours, weekends, and holidays.

Pay Range: $49,857.60 with step increases to $64,209.60 Annually

Benefits: Forty-hour work week. Paid leave per year: twelve days vacation; five days management; fifteen days sick; and fourteen holidays. Employee’s group health insurance, including major medical, vision, and dental, for individual or family. Defined benefit pension plan, plus Social Security, and more. See hr.cityofomaha.org for detailed information.

Who Can Apply: Any person who meets the qualifications and other requirements described in this posting.

How to Apply: Completed City of Omaha employment applications must be submitted using the online application from the City website. It is the sole responsibility of the applicant to check and ensure that any and all required application materials and supplemental forms are received by the City of Omaha Human Resources Department by the stated deadline. You may confirm receipt of any materials and forms by contacting the Human Resources Department. If the materials are not received in the Human Resources Department by the stated deadline, they will not be considered. There will be no exceptions to this rule. If you do not meet the requirements at the time of this posting, once you do meet the requirements you may apply when it is posted again.

Examination Information: The examination will consist of a training and experience form designed to assess job-related knowledge, skills, and abilities of the position. The training and experience form will be given to candidates once their application has been received, reviewed by a recruiter, and accepted to test for the position. The form must be completed and returned to the Human Resources Department by April 2, 2024 (passing score 60%). Final eligibility list will be the training and experience form weighted 100%.

Veteran Points: To claim five (5) points for veteran’s preference, you must submit proof of service (such as a DD-214) that includes the date of induction, date of honorable separation, and Social Security number. (You must have completed more than 180 consecutive days of active duty.) To receive an additional five (5) points credit for disability, you must submit proof of eligibility from the United States Department of Veterans Affairs dated within the last 12 months. This information must be submitted to the Human Resources Department by April 2, 2024.

Required Knowledge, Skills, and Abilities:

• Knowledge of business, bookkeeping, and accounting skills, procedures, methods, and practices
• Knowledge of industry standard purchasing and bookkeeping systems
• Knowledge of departmental policies, procedures, and regulations
• Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks
• Ability to learn and adapt to advances in computer and electronics device technology and software
• Ability to make decisions on the basis of City rules and regulations
• Ability to operate standard office equipment
• Ability to organize, compile, and maintain accurate departmental records
• Ability to prepare clear, concise, and accurate reports
• Ability to perform basic mathematical computations to include addition, subtraction, multiplication, and division
• Ability to travel independently to domestic and international destinations via commercial airlines
• Ability to view computer screens and printouts
• Ability to communicate effectively, orally and in writing
• Ability to maintain confidentiality
• Ability to adhere to safety policies, procedures, and guidelines
• Ability to establish and maintain effective working relationships with fellow employees, members of the tourism industry, and members of the general public
• Ability to prioritize and manage multiple projects and responsibilities while meeting stringent deadlines
• Ability to sit from 76 to 100% of the time, to stand and walk from 26 to 50% of the time, and reach, bend, stoop, push, and pull up to 25% of the time
• Ability to use up to thirty (30) pounds of force up to 25% of the time to move objects

Essential Functions: Any one position may not perform all of the duties listed, nor do the listed examples include all of the duties that may be performed in positions allocated to this class.

• Reviews and processes payment for all approved departmental bills and expenses
• Maintains records of all payments, notifying the Vice President - Operations of any discrepancies or unusual expenses
• Prepares and processes purchase requisitions for departmental purchases
• Records daily revenue transactions and processes deposits accordingly
• Manages office petty cash account
• Processes all travel expenses from approval to payment
• Reconciles all documentation for all reimbursement requests
• Categorizes expenses to the appropriate accounts to ensure accurate tracking
• Maintains information and data necessary for annual budget preparation
• Assists with preparation of budgetary information
• Develops, creates, and writes Resolutions and Ordinances to be brought before the Mayor/City Council, coordinating all approvals with the Finance Department, Law Department, City Council, and Mayors Office
• Maintains awareness of all contractual responsibilities and processes payments accordingly
• Assists in the administration and monitoring of departmental grants, notifying the Vice President - Operations of requirements and deadlines
• Assures that an adequate supply of office supplies and inventory are maintained
• Assists with duties in the front office or reception area as necessary
• Maintains regular job attendance in accordance with a schedule established for the position by the supervisor
• Performs other related duties as assigned or as the situation dictates within the scope of this classification

Conditions of Employment: Candidates must provide proof of U.S. citizenship or proof of permanent residence or authorization to work. The City of Omaha reserves the right to conduct criminal history, driving record, reference and credit checks and a background investigation on applicants for employment. Successfully passing a criminal background review, reference check, and if applicable, a credit check, is required as a condition of employment. If applicable, the City will require that you successfully pass a review of the driver's license, driving abstract, a pre-employment drug test, a hearing test and a back screening examination as a condition of employment. Failure to provide the information requested in the application process in a truthful, accurate and complete manner may result in disqualification, revocation of conditional employment or termination.

Reasonable Accommodation: Applicants requiring an accommodation for the examination because of a disability should advise the Human Resources Department a minimum of 48 hours prior to the examination by emailing peremploy@cityofomaha.org.

For a complete description of this job classification, visit hr.cityofomaha.org

Contact Points:

City of Omaha Human Resources Department
1819 Farnam St, Suite 506
Omaha, NE 68183

Phone: (402) 444-5300
Fax: (402) 444-5314

Website: hr.cityofomaha.org
Email: peremploy@cityofomaha.org