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1. Receives and screens telephone calls, letters and/or visitors and customers; personally, handles problems or questions of a less technical nature, answers routine questions, and furnishes information when possible and efficient.
2. Composes, types and edits correspondence and memoranda using a variety of office and word processing equipment.
3. Routes and answers routine correspondence not requiring supervisor's attention.
4. Prepares special reports, gathering necessary information and summarizing data.
5. Organizes and maintains supervisor/department files including correspondence, records, etc., and follows up on pending matters.
6. Makes arrangements and schedules appointments as directed by supervisor(s).
7. Coordinates arrangements for meeting and conferences, establishing meeting time, location and contacts attendees.
8. Organizes, evaluates and expedites workload through supervisor's office.
9. Maintains excellent communication and fosters a collaborative working environment with all departments as well as with the public
10. May assign or schedule work and train other secretaries assigned same function or department.
11. Transcribes dictation, often of a technical and/or confidential nature, and operates computer terminal and printer or other common office equipment for data storage and retrieval.
12. Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
13. Regular and timely attendance are required for this position.
14. Interacts professionally and respectfully with the public, coworkers and others in the course of daily work.
SKILLS, KNOWLEDGE AND ABILITIES
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the job requirements change.
Regular full-time employees are assigned to work at least 40 hours per week, and are eligible for the City's benefit package, subject to the conditions and limitations of each program.
The City of Grapevine offers a generous and comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, life insurance. Please click HERE to view more information.
Full Time
$90k-127k (estimate)
02/25/2024
06/16/2024