General Information

The City of Florence is seeking a temporary Administrative Assistant (hired through Cardinal Service) for an approximate duration of 4 months beginning June 1.

• This is full-time, 40 hours per week. 
• Hours are 08:00 am to 5:00 pm; Monday through Friday.
  • May be an occasional need to attend after hours meetings/events
• This position pays $17.48/hr.

Position is open until filled. First review on May 27.

This position is through Cardinal Services and is not a direct City of Florence position. Applicants will be screened by the City and then referred to Cardinal to complete an employment application through Cardinal.

Job Description

This position performs a variety of critical functions within the City Manager’s Office at City Hall, including:

• Process credit card reconciliations, purchase orders, and purchase requests; and
• Compile, edit, and publish City wide internal and external newsletters.

In addition to these critical functions, this position will also:

• Process travel and training arrangements as needed;
• Assist in the setup for internal and public meetings as needed, including coordinating catering, printing materials, and assisting in technical setup;
• Manage the internal City calendar and management staff calendars;
• Assist in event planning and help coordinate functions on the day of the event;
• Update the City’s website with new information as instructed.
• Function as front counter/initial point of contact for customer service, which includes greeting guests; answer incoming calls; and answering basic email correspondence.
• Other related activities as needed or assigned

Qualifications

General knowledge of Office Suite programs, including Word, Excel, and Publisher.

Previous experience processing purchase orders/requests.

Desired experience with updating websites.