Department: MED-Cancer Center
Salary/Grade: EXS/5
Job Summary:
The Project Coordinator supports the Department of Education and Development on a variety of programs related to education, research, and outreach for the Lurie Cancer Center. This position will assist in content development, website and email management, timeline management, logistics management, marketing and communications, and budget creation and reconciliation. Please Note: Occasional evening and weekend work is required. Must be able to lift 25 lbs. This position involves in-person meetings and events and cannot be 100% remote.
Areas of responsibility:
Administration
Communications
Evaluation
Events
Grants/Contracts
IT Services
Outreach
Program Development
Please note: This position requires flexibility to work on evenings and weekends in support of large-scale events.
Specific Responsibilities :
Administration

• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.

Budgets & Financial

• Participates in budget preparation.
• Maintains budget & associated analysis & reports.
• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
• Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions

Communication, Outreach

• Develops coordinated, consistent marketing and brand messages.
• Creates-of-the-art website.
• Collaborates with web developer and communications managers to maintain state-of-the-art website.
• Incorporates social media and networking into program/project aspects as appropriate.
• Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
• Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
• Creates and nurtures relationships with internal stakeholders (e.g., faculty, staff, employees,) to develop a cadre of enthusiastic internal ambassadors engaged via active participation in the success of program/project.
• Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.

Evaluation

• Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
• Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
• Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.
• Implements corrective actions required as a result of surveys or other indicators.

Events

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
• Manages communications with speakers, attendees, exhibitors, and sponsors.

Faculty Support

• Arranges colloquium & seminar coordination, & faculty travel planning.
• Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading

Program Development

• Manages logistics for program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
• Identifies & obtains external expertise as needed and works with content experts for current and new programs.
• Reviews programs/projects to increase efficiencies to support growth.
• Manages speaker selection, communication, and topic development.
• Leads program/project updates and improvements.

Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 years program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Relevant experience in educational programming, event planning, public relations, or marketing communications.
• Strong interpersonal and organizational skills required.
• Exceptional communication skills required for interaction with various internal and external stakeholders.

Preferred Qualifications:

• Experience working on educational programming, event planning, public relations, or marketing communications is highly desired.

Preferred Competencies: (Skills, knowledge, and abilities)

• Demonstrated experience in professional writing, exceptional grammar and proofreading skills.

Target hiring range for this position will be between $49,850-$62,595 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more .
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
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