Salary: $132,311.00 - $158,771.00 Annually
Location : Carmel Human Resources Department, IN
Job Type: Full Time
Department: Human Resources
Opening Date: 05/21/2024
Closing Date: 6/11/2024 11:59 PM Eastern
Position Summary

The purpose of this position is to perform managerial functions associated with developing and implementing personnel programs, policies and procedures that will assist in the acquisition, deployment and development of City personnel, ensure fairness and consistency in treatment of all employees and comply with applicable laws.
Essential Job Functions

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Manages City's central personnel division, including recruitment and selection, training, compensation and benefits, performance evaluation, discipline, employee relations, workforce planning, legal compliance, risk management and other related functions.
• Supervises, directs and evaluates assigned staff; coordinates work activities; provides guidance, assistance and professional expertise; assists with complex or problem situations.
• Ensures City compliance with applicable laws, statutes, ordinances, rules, regulations, standards, policies and procedures; initiates actions necessary to correct deviations or violations; works with directors and legal staff to ensure compliance with legal requirements.
• Provides information, advice and guidance on personnel issues to Mayor, directors, supervisors and employees; consults with directors on creation of new positions and department structure; serves as liaison between employees and their supervisors.
• Develops and implements appropriate personnel policies, programs and procedures, in conjunction with directors, supervisors and employee groups; explains policies to employees; oversees departmental personnel activities to ensure consistency.
• Creates and maintains handbook of civilian employment policies; works with police and fire departments to ensure parity and consistency between civilian and public safety policies.
• Manages City's compensation system; develops system parameters and ensures all compensation is within predetermined parameters; writes annual salary ordinance.
• Manages City's performance appraisal system; creates policies, processes and forms, trains managers, communicates procedures to employees, reviews all self-assessments and supervisor appraisals, ensures quality and timeliness of process, statistically analyzes results and follows up with underperforming employees.
• Manages employee benefits program; analyzes component parts of program as well as entire package to ensure it is meeting the needs of both the City and its employees; recommends benefit changes to the Board of Public Works and Safety or Common Council as necessary.
• Manages City's self-insured health insurance plan; selects third party administrator and stop-loss insurer; serves as Privacy Officer as required by the Health Insurance Portability and Accountability Act (HIPAA); keeps abreast of developments in the insurance industry; amends plans as necessary.
• Develops short and long term goals and objectives for the acquisition, deployment and development of the City's human resources, in cooperation with department directors, and a strategic plan to accomplish goals; evaluates performance and achievements.
• Approves and evaluates contracted services; establishes contractual relationships with vendors; acts as liaison between providers and employees.
• Responds to complaints and questions related to personnel policies and activities; provides information, researches problems and initiates problem resolution.
• Conducts investigations into regulatory issues and employee complaints.
• Compiles or monitors various administrative and statistical data pertaining to personnel issues.
• Develops and administers division's annual budget; monitors and approves expenditures; assists other departments in budgeting for compensation and benefits.
• Provides information and recommendations required by City Council and Board of Public Works and Safety to make decisions on personnel policy, budget and contract issues; appears before Council and Board to present and explain recommendations.
• Chairs personnel committees, composed of department representatives, to discuss personnel issues, develop appropriate responses and provide feedback to departments.
• Maintains comprehensive and current knowledge and awareness of applicable laws and regulations; maintains awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends conferences and training sessions as appropriate and necessary.

Non-essential Job Functions:

• Performs other related duties as required.

Knowledge, Skills & Abilities

• Ability to positively promote the image of the City to employees and prospective employees.
• Broad knowledge of employment law and public sector personnel processes.
• Ability to coordinate, review, classify, prioritize and analyze data.
• Ability to utilize a wide variety of reference, descriptive, advisory and design data and information to make sound professional and managerial decisions.
• Ability to organize and direct work of self and others, and to apply principles of persuasion and influence over others in a leadership capacity.
• Ability to manage or coordinate multiple tasks or activities simultaneously.
• Ability to set priorities and to meet deadlines.
• Ability to exercise discretion in identifying and selecting from alternative courses of action.
• Ability to build consensus.
• Ability to provide guidance, assistance and interpretation regarding the application of procedures and standards to specific situations.
• Ability to inform and guide others by applying professional principles of instruction.
• Ability to communicate effectively on an individual or group basis and in public meetings; includes ability to speak and write clearly.
• Ability to maintain confidentiality of highly sensitive data.
• Ability to perform addition, subtraction, multiplication and division, and to calculate decimals and percentages; ability to utilize basic statistical principles and to perform mathematical operations involving basic algebraic principles and formulas.
• Ability to operate a personal computer utilizing word processing, spreadsheet, database management, internet and other software applications as may be necessary to perform essential job functions.
• Ability to drive a motor vehicle to conduct work activities.
• Ability to exert moderate physical effort, which may involve the lifting, carrying, pushing and pulling of objects and materials weighing 11-20 pounds.
• Ability to work at desk or keyboard for extended periods of time.
• Performance of essential functions may require exposure to distraught or angry employees.

Qualifications Required to Perform Essential Job Functions

• Bachelor's degree in human resources, public affairs, business administration, management or related field; master's degree preferred.
• Five (5) to seven (7) years experience that includes progressive responsibility in supervisory management, project management and personnel management, preferably in the public sector.
• Or any equivalent combination of education, training and experience that provides the requisite knowledge, skills and abilities for this position.
• Must possess and maintain a valid Indiana driver's license.

The City of Carmel, Indiana, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities.
City of Carmel, Indiana
Benefits at a Glance
(Civilian Employees)
Insurance Options
Medical : All eligible employees have a choice between two self-insured health plans - A high deductible health plan (HDHP) or a preferred provider organization (PPO) health plan. Coverage begins on the 31st day of full-time employment. The City pays at least 80% of the insurance premium, depending on the plan. The employee's premium is withheld from his or her paycheck on a pre-tax basis. The medical plan is administered by Anthem ().
Vision : The vision plan is available to all eligible employees through Vision Service Plan (VSP) (), which has its own network of providers. Vision coverage is included with the health insurance plan, and is not available separately.
Dental : Eligible employees can enroll in the dental plan in conjunction with or separately from the medical plan. The City pays 75% of the premium. There is no dental networkthe employee is free to choose the dentist of his or her choice. The dental plan is administered by Anthem ().
Life/Accidental Death and Dismemberment : The City provides a $20,000 term life/AD&D policy for all eligible employees. Benefits are provided through Unum ().
Short-Term Disability : The City provides short-term disability insurance for all eligible employees. Benefits equal to 60% of the employee's regular weekly salary begin, at the earliest, 15 days after a qualifying injury or illness, and may continue for up to 15 weeks. Benefits are provided through Unum ().
Long-Term Disability: Optional long-term disability is offered to all eligible employees at the employee's expense. Benefits equal to 60% of the employee's regular monthly salary begin after 15 weeks and may continue until the employee reaches age 65. Benefits are provided through Unum ().
Retirement Options
Indiana Public Retirement System : All eligible employees must participate in the Indiana Public Retirement System (INPRS ). An employee's INPRS benefit has two parts: an annuity savings account and a defined benefit pension. The annuity is vested immediately, but an employee must have 10 years of creditable service to be vested for pension purposes. The City funds both INPRS benefits.

Deferred Compensation : The City offers an optional deferred compensation (457) plan to all full-time and part-time employees. An employee may choose to defer up to $18,500 per year on a pre-tax basis into his or her 457 account. Taxes are not due until the funds are withdrawn. Loans from the plan are prohibited, and withdrawals are only allowed when an employee experiences a qualifying unforeseeable emergency, as defined by the IRS. An employee may enroll, change or cease contributions at any time.

The City matches an employee's contributions up to 50%, depending on the length of service. The maximum City contribution per eligible employee is 50% of the current maximum contribution limit dictated by the IRS.
PAID TIME OFF
A full-time employee accrues 9.50 hours per pay period of Paid Time Off (PTO). With the exception of City-recognized holidays, the employee will not be entitled to use any accrued leave until he or she has completed three months of full-time employment. The amount of time accrued each pay period increases as an employee reaches 6, 13 and 21 years of service with the City. PTO is used for any reason an employee needs time off. This includes vacation time, sick time and City-recognized holidays.

Bereavement Leave : Up to three days (22.5 hours) of paid leave may be granted per calendar year for a death in an employee's immediate family. Up to one day (7.5 hours) of these three days may be used for the death of an employee's extended family member.

Holidays: Paid holidays for full time employees may vary from year to year, but generally include New Year's Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving (2 days) and Christmas (2 days). As noted above, an employee must use PTO for each of these paid holidays.
Some employees may be required to work on holidays. Special provisions regarding pay and/or alternative time off apply to those who must work on holidays.
OTHER BENEFITS
Primary Plus Employee Health Center : The Primary Plus Employee Health Center ("clinic") is open to all employees, retirees and dependents on the City's health insurance. There is no cost to the employee for office visits, labs or medications provided by the clinic, and employees are not required to use PTO for clinic visits made during regularly-scheduled work hours.
Health Savings Account (HSA) : This account is available to an employee enrolled in the City's HDHP. It allows an employee to make pre-tax contributions through payroll deposit that can be used to pay for qualified medical expenses. Any unused balance is carried over from year to year, even into retirement. The funds remain untaxed as long as they are used for qualified medical expenses
Medical and Dependent Care Flexible Spending Accounts (Flex) : These flex accounts allow a full-time employee to set aside up to a certain amount of pre-tax dollars to pay eligible medical and dependent care expenses. An employee enrolled in the PPO health plan may elect one or both of these accounts, while an employee enrolled in the HDHP may only elect the dependent care flex account.
Wellness Program : The City's Wellness Program is managed by Virgin Pulse. It is a voluntary, annual program that allows eligible employees to receive a discount on their health insurance premiums by participating in wellness activities throughout the year.
Employee Assistance Program : Confidential, short-term counseling is available for employees and their immediate family members. These benefits are fully paid by the City, and are provided through IU Health EAP, 317-962-2622, ext. 2, or the UNUM Work-Life Balance Program, 800-854-1446 (www.lifebalance.net).
Gym Membership Discounts: The City provides discounted memberships at the Monon Center at Central Park () and at the YMCA of Greater Indianapolis ().
This is a summary of the benefits offered by the City of Carmel. Many benefits described herein have significant eligibility standards and/or benefit limitations. Contact Jennifer Stites in Human Resources for further information or details. If any portion of this summary conflicts with any provision of federal, state or local law, code, ordinance, order, rule or regulation, the terms of such law, code, ordinance, order, rule or regulation shall prevail. This summary does not constitute a promise by the City to continue providing the benefits described, nor does it constitute an expressed or implied contract of employment.