KEY FUNCTIONS/KNOWLEDGE/SKILLS:

• Creates, revises and edits correspondence and documents such as memos, letters, invoices, reports and/ or agendas.
• Prepares and maintains purchase orders and invoices for payment.
• Performs accounting functions such as balancing receipts and ledgers, making bank deposits and recording payments.
• Performs human resource functions such as payroll preparation and processing leave requests.
• Assists with budget preparation.
• Assists with supervising and scheduling work assignments for subordinate employees.
• Schedules travel arrangements, inspections and meetings.
• Orders supplies and maintains departmental inventory.
• Receives and redistributes incoming mail.
• Answers and redirects phone calls.
• Issues permits and licenses.
• Responds to customer inquiries and requests.
• Assists with special projects.
• Maintains and updates filing systems.
• Performs data entry functions.

Education and Experience

High school graduation or GED plus two years of experience.

Special Certifications and License

Valid Texas Driver’s License

Independence and Judgement

Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of office equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules

Initiative and Ingenuity

Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities

Supervisory and Responsibility

Does not supervise

Financial Responsibility

Prepares payroll; reconciles bank accounts

Level and Frequency of Outside Contacts

Direct contact may be infrequent, but may require considerable tact and courtesy when it does occur.

Physical Demands

Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects.

Responsibility for Equipment and Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville participates in a generous retirement plan with retirement opportunities available at 5 years of service at age 60 or 20 years of service at any age. The City has an exceptional employee and family medical, dental and life insurance plan. Employees may also contribute to deferred compensation plans from Equitable and supplemental insurance plans from AFLAC and Colonial Life. Full time employees have the opportunity to accumulate 10 sick days and 10 annual days per year. Additionally, the City of Brownsville observes 12 holidays annually and two (2) floating holidays.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.