KEY FUNCTIONS/KNOWLEDGE/SKILLS:

• Provide oversight on all purchasing activity for commodities/services to support quality, delivery and cost goals for current production and new product development.
• Subject matter expert of Federal, State, and local laws, ordinances, policies, procedures, and regulations pertaining to procurement of goods and services and contract awards.
• Subject matter expert and provide interpretation of policy and procedure to vendors and end users.
• Develops and coordinates with departments to create a detailed summary and project plan to identify needed staff, specific goals, work steps, tasks, and budgeting for a specific project.
• Provides oversight in the bidding process and contracts (prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements.
• Supports advancement of organizational priority to diversify vendor base and increase the proportion vendor from disadvantaged communities or with recognized disadvantaged/underserved designations.
• Manages formal and informal bids and RFPs for City departments including preparing and reviewing specifications, attaching standard documents to complete the bid package, contacting prospective vendors, posting the bid on the city’s Web site, conducting pre-bid and bid opening meetings and preparing the award to meet user department needs.

• Obtains and interprets market prices and trends to apply such interpretations to procurement problems.
• Ensures accurate procurement records are maintained such as contracts, POs, and vendor files.

• Manages and assists various procurement activities for the purchase of equipment, materials, services, and supplies for the City of Brownsville Departments.
• Prepares Agenda Items for each City Commission meeting; cancellations and change orders; writes the resolution and attaches related documents including vendor performance information, cost/benefit analyses, and recommendation memos from the customer department; attend related meetings as appropriate.
• Evaluates new services or products offered to the City by vendors and suppliers; and makes recommendations on purchases for specific areas.
• Develops and implements city-wide training for various procurement processes.
• Monitors all purchasing and contracting efforts and agreements including the preparation, analytics, administration, and finalization of contracts in our city.
• Promotes innovation and establishes procurement processes efficiencies in Finance Department
• Performs related duties and any other procurement projects as assigned.

Education and Experience

Desired - master’s degree plus one year of experience. Required - bachelor’s degree plus four years of experience.

Special Certifications and License

Valid Texas Driver’s License

Must have the following certification: Certified Texas Contract Manager (C.T.P.M.) and Certified Texas Contract Developer (C.T.C.D.). If not already certified, must obtain certification as outlined above within six (6) months of employment (or 3 attempts at the certification exam) by internal scheduling.

Independence and Judgement

Noticeable judgment; must plan for long-term; must recognize and resolve problems and situations through appropriate means applying specific types of procedures to issues without indicated guidance or destination, addresses issues that need attention, etc.; involves freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative and Ingenuity

Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities.

Supervisory and Responsibility

Supervises.

Financial Responsibility

Does not deal with money.

Level and frequency of Outside Contacts

Frequent contact with the public or other organizations; interactions may require obtaining cooperation of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.

Physical Demands

Office job with little or occasional light physical effort

Responsibility for Equipment and Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check. 

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville participates in a generous retirement plan with retirement opportunities available at 5 years of service at age 60 or 20 years of service at any age. The City has an exceptional employee and family medical, dental, and life insurance plan. Employees may also contribute to deferred compensation plans from Equitable and supplemental insurance plans from AFLAC and Colonial Life. Full time employees have the opportunity to accumulate 10 sick days and 10 annual days per year. Additionally, the City of Brownsville observes 12 holidays annually and two (2) floating holidays.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.