JOB
Under general supervision, to perform a wide variety of complex, technical, and specialized fiscal, accounting and statistical record keeping work in connection with the development, maintenance, and processing of City fiscal, accounting and statistical records; to have specialized responsibility which may include, but is not limited to: business license, billings, the general ledger, receivables, payables, utility billing or collections, and any functional area of the Finance Department; to provide customer service; to perform general office support assignments; and to do related work as required. Serves as Disaster Service Worker. FLSA Status: Non-exempt.DISTINGUISHING CHARACTERISTICSThis is a specialized, technical classification for performance of a wide variety of highly responsible and advanced level clerical accounting work that includes complex and advanced financial and statistical record keeping and support work. Incumbents have day-to-day responsibility for a specific area of the fiscal record keeping system such as, payables, receivables, the general ledger, or collections.REPORTS TOFinance Operations Manager, Finance Director, or as assigned.CLASSIFICATIONS SUPERVISEDThis is not a supervisory class.
EXAMPLE OF DUTIES
Duties may include, but are not limited to the following: Reliable and dependable attendance and punctuality.Performs a variety of complex technical assignments in the development and maintenance of financial and statistical records.Exercises day-to-day responsibility for a specific area of the fiscal record keeping system such as the general ledger, payables, receivables, or collections. May troubleshoot computer systems problems and upgrades. Analyzes delinquent accounts to determine if special collection efforts are needed and carry out collection procedures. Maintains and updates the general ledger. Processes warrants, bills, and other documents involved with financial record keeping. Posts information to expenditure records. Verifies purchase requisitions and issues purchase orders. Maintains records of receipts. Balances cash received and prepares deposits. Assists with the development and maintenance of financial and statistical reports. Assists with the compilation and maintenance of budget information. Operates computerized financial information systems and on-line computer systems used in the City. Works with spreadsheets and word processing programs. Performs a variety of general office assignments.Answers the telephone and receives customers at a public counter providing a variety of information about billings, licenses, policies, and services. Maintains journals and ledgers of financial transactions. Prepares and tracks purchase orders; balances accounts. Reconciles cash and assists Account Clerks with reconciliation of cash receipts when needed. Assists in gathering information for budget preparation. Prepares various financial and statistical reports and statements. Posts and balances ledgers. Plans and participates in a variety of municipal accounting operations including accounts payable, accounts receivables.Prepares monthly miscellaneous billing statements and reviews and tracks for aging purposes and collections.Maintains complete project records for audit purposes; and prepares monthly miscellaneous billing statements and follows up and tracks for aging purposes.Perform related duties as assigned.Knowledge of: Principles and practices of bookkeeping and Generally Accepted Accounting Practices (GAAP) and fund accounting.Principles and practices of computerized financial systems.Practices, procedures, and policies of the City. Good public relations techniques.Importance of internal controls in a municipal finance department.Maintenance of files and information retrieval systems.In-depth knowledge of assigned areas of the City’s financial record keeping system.Modern office methods and procedures.Ability to: Plan, organize, and administer a variety of accounting functions.Examine and verify financial documents and reports.Operate a variety of office machines including ten-key calculator and computer equipment.Interpret appropriate rules, regulations, and contracts.Communicate clearly and concisely, both orally and in writing.Establish and maintain effective working relationships with those contacted in the course of work.Perform a variety of complex, technical financial and statistical record keeping work.Assist with the development of department internal controls and ensure adherence and compliance to the internal controls.Effectively exercise day-to-day responsibility for assigned specialized areas of the City’s financial record keeping system.Follow oral and written directions.Read and understand codes, statutes, purchasing policies and procedures, and information related to financial and statistical record keeping work.Gather and organize data and information.Make mathematical calculations quickly and accurately.Work with computerized financial information systems and use a computer for financial and statistical record keeping work.Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.Work independently and also collaboratively as part of a team. Understand a chart of accounts, general ledger and fund accounting and ensure the City’s financial transactions are recorded properly.TYPICAL PHYSICAL REQUIREMENTSSit for extended periods; frequently stand and walk; normal manual dexterity and eye- hand coordination; lift and move objects weighing up to 25lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer, telephone, calculator, copiers, scanner, and FAX.TYPICAL WORKING CONDITIONSWork is performed in an office environment; continuous contact with other staff and the public.