Job Description

Secretary/School Administrator

Start Date: ASAP

About Us

Zion Lutheran Church, located in Bensenville, Illinois is a confessional church and member of the Lutheran Church Missouri Synod (LCMS), which is a denomination based in the Christian faith.

The purpose of Zion Concord Lutheran School centers on educating the whole child, cultivating spiritual, academic, emotional, physical, and social growth among all students. Our philosophy of Lutheran education is rooted in the shared confession of Jesus Christ as taught in Holy Scripture. https://www.zionconcord.org/

Job Description for Church Administrator at Zion Lutheran Accountability

The school administrator is accountable to the principal and pastor.

Responsibilities

The school administrator will…

Daily

• Assist the principal
• Answer phones
• Monitor entrance and other doors
• Check emails to see any message/faxes/voicemails
• Attendance
• Advise teachers if a student is out sick etc.
• Make sure all teachers submit attendance
• Mark students that are absent as excused/unexcused & why after calling parents to inquire per their absence

• Check previous afternoon and current morning extended care
• Receive tuition/extended care payments on Sycamore and close invoice
• Process checks for lunch deliveries and tip when needed.
• If need be, help distribute lunches to students
• Process billing for extended care
• Distribute & log medications that have been administered to students
• Mail-open & distribute
• Back up for Church Secretary when not available

Weekly

• Process bank deposits (tuition/extended care/lunch/donations)
• If donation or memorial donation send thank you or have principal send thank you

Monthly

• Create monthly lunch menu
• Print menu to disperse to students
• Enter lunch orders and payments
• Keep record of daily lunch orders
• Complete & mail State DCFS Monthly Billing Report
• Keep organized & updated new employee paperwork
• Keep organized & updated new enrollment packets
• Keep updated record of enrollment roster
• Order office supplies
• Send out past due tuition & childcare statements

As Needed

• Copy/scan student records to be transferred
• Process student records request for new students
• Enter New families/students into Sycamore
• Maintain student health records: Physical Exams, Dental Exams, and Eye Exams
• Update Student Medical Records List & Student Records List in Excel
• Organize vision & hearing screenings & re-screenings
• Keep student medication/asthma forms
• Create and distribute field trip forms and collect waiver and money
• Process athletic fees & payments
• Process and approve override transactions on Pay Junction (through Sycamore)
• Assist PTO example: make and distribute copies
• Treat students with medical issues ex: temperatures, bloody nose, stomach flu
• Process checks for referee for basketball & volleyball games (when made aware by coaches)
• Send out tuition & childcare statements for tax purposes
• Keep all school accounts payable up to date
• Process checks for New Hire Biometrics etc.
• Keep up to date records for Milk & Yearbook requests
• Assist principal with entering data and submitting reports to State School Board

Job Types: Semi Part-Time, Contract

• This position does not offer benefits

Schedule:

• Monday to Friday: 8:00 AM to 3:15 PM (when students are in session)

• Less hours needed during summer

Work Location: One location

Job Type: Semi Part-Time (off on school holidays, Thanksgiving break, Christmas break, spring break, etc.)

Salary: $15.00 - $18.00 per hour

Schedule:

• 8 hour shift

• Day shift

• Monday to Friday

• No nights

• Less hours in summer (as determined by the principal)

Ability to commute/relocate:

• Bensenville, IL 60106: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Required)

• Customer service: 1 year (Required)

• Time management: 1 year (Required)

Work Location: In-person

Job Types: Full-time, Part-time

Pay: $15.00 - $18.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Bensenville, IL 60106 (Preferred)

Work Location: In person