Job Description :

The Manager on Duty is responsible for ensuring the operation of the Front Office in an attentive, friendly, efficient, and courteous manner, providing all guests with quality service before and throughout their stay while maximizing room revenue and occupancy.

Responsibilities :

• Respond to all guests' requests, problems, complaints, and / or accidents presented at the Front Desk or through reservations, comment cards, letters, and / or phone calls, in an attentive, courteous, and efficient manner.
• Follow up to ensure guest satisfaction.
• Motivate, coach, counsel, and discipline all Front Office personnel according to L.S.O.P.'s.
• Develop employee morale and ensure training of Front Office personnel.
• Maximize room revenue and occupancy by reviewing status daily. Analyze rate variance, monitor credit reports, and maintain close observation of daily house count.

Monitor the selling status of the house daily, i.e. flash report, allowances, etc.

• Participate in the required M.O.D. program as scheduled.
• Review Front Office staff's worked hours for payroll compilation and submit to Accounting on a timely basis.
• Prepare employee Schedules according to business forecasts, payroll budget guidelines, and productivity requirements.
• Ensure that no-show revenue is maximized through consistent and accurate billing.
• Maintain L.S.O.P.'s regarding Purchase Orders, vouchering of invoices, and checkbook accounting.
• Maintain a professional working relationship and promote open lines of communication with managers, employees, and other departments.
• Work closely with Accounting on follow-up items, i.e., returned checks, rejected credit cards, employee discrepancies, etc.
• Operate all aspects of the Front Office computer system, including software maintenance, report generation and analysis, and simple programming.
• Monitor proper operation of the P.B.X. console and ensure that employees maintain L.S.O.P.'s in its use.
• Ensure staff greet and welcome all guests approaching the Front Desk by L.S.O.P.'s.
• Ensure implementation of all policies and house rules. Understand hospitality terms.
• Ensure sign-off of all Service Standards by Position for Front Office staff.
• Assist in the preparation of revenue and occupancy forecasting.
• Ensure logging and delivery of all messages, packages, and mail in a timely and professional manner.
• Operate radios efficiently and professionally in communicating with hotel staff. Ensure the proper use of radio etiquette within the department.
• Ensure correct and accurate cash handling at the Front Desk.
• Ensure that employees are, at all times, attentive, friendly, helpful, and courteous to all guests, managers, and other employees.
• Maintain and monitor "Lost and Found" procedures and policies.
• Establish and maintain a key control system.
• Focus the Front Office Department on their role in contributing to the Guest Service and audit scores.

Job Requirements : Qualifications

Qualifications

• Long hours are sometimes required, and flexible to work any shift including holidays and weekends.
• Light work - Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Ability to stand during the entire shift.

At least 5 years of progressive experience in a hotel or a related field; or a 2-year college degree and 3 or more years of related experience;

or a 4-year college degree and at least 1 year of related experience.

• Supervisory experience is required. Labor experience and PMS / MARSHA experience required.
• Marriott Hotels Front Office experience preferred.
• Must be proficient in Windows, company-approved spreadsheets, and word processing.
• Must have a valid driver's license from the applicable state.
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous, and service-oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
• Attend all hotel-required meetings and trainings.
• Maintain regular attendance in compliance with company standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing nametags.
• Maximize efforts towards productivity, identify problem areas, and assist in implementing solutions.
• Must be effective in handling problems, including anticipating, preventing, identifying, and solving problems as necessary.
• Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to maintain confidentiality of information.
• Perform other duties as requested by management.

Job Type : Full-time

Schedule :

8-hour shift

Ability to commute / relocate :

Hebron, KY 41048 : Reliably commute or planning to relocate before starting work (Required)

Experience :

Hotel experience : 2 years (Preferred)

Work Location : In person

Last updated : 2024-05-20