Job Summary:

Join a collaborative team that ensures smooth financial and benefits operations for a growth provider of critical services to governmental and commercial clients. At Chloeta, you will manage all facets of multi-state payroll in Paycom, Costpoint and similar systems.

Supervisory Responsibilities:

• This position has no direct supervisory responsibilities.
• This position reports directly to the Vice President, Human Resources and works in close collaboration with the Accounting and Operations Groups

Job Classification:

• FLSA non-exempt permanent full-time position

• 26.00 - 35.00 per hour

• Chloeta reserves the right to offer any candidate above or below the listed compensation amount based on experience or business needs.

Duty Station:

• Oklahoma City, OK (Fully Onsite)

Duties/Responsibilities:

• Accurately performs gross-to-net payroll calculation and the release and distribution of payroll checks bi-weekly and semi-monthly for multi-state payroll.
• Audit semi-monthly timecards and assist managers with understanding and implementation.
• Generates special "off-cycle" payroll runs for bonus checks and "ad-hoc" payments as requested by management.
• Serve as primary Point of Contact (POC) to resolve issues regarding payroll, leave accruals, wage deductions and other pay related issues in all verticals within the company.
• Serve as Subject Matter Expert (SME) for multi-state payroll and benefits along with payroll and benefit liability matters.
• Further develop payroll strategy, to ensure effectiveness, process efficiency, and financial improvements.
• Ensure all employees are set up correctly in payroll, enrolled in benefits, and have W4s/state tax forms completed.
• Manage employee benefits monthly with each carrier and audit and approve all invoices.
• Ensure state unemployment insurance compliance.
• Ensure multi-state compliance in the US by opening new state unemployment insurance (SUI) and employer tax accounts, reactivating or closing existing ones, while also working with state labor & workforce departments on ongoing compliance and registration requests
• Support compliance processes in the US such as: W2 and 1095C distribution. Responsible for payroll compliance with local, state, and federal regulations regarding payments to employees, tax withholding, deductions from employee pay, benefits etc.
• Implements HRIS changes and assists in the implementation of various HRIS modules in Paycom.
• Process withholding orders, garnishments, and employment verifications.
• Complete unemployment and disability benefits forms/communications
• Generate reports for Accounting, Human Resources, Operations, and other Groups as needed.
• Responsible for all payroll related activities including reports and tax filings, while maintaining the accuracy and the scheduling of payrolls
• Coordinate the annual open enrollment process, including organizing annual benefits training(s) to promote education, understanding and use of benefits such as health, dental, vision, life, and 401(k) enrollment.
• Instructs employees on how to enroll in benefits and change their information through the self-service portal.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Required Skills/Abilities:

• Computer proficiency; strong knowledge of Excel, HRIS and Paycom Payroll processing systems.
• Must be able to investigate identified issues within payroll and follow through to resolution.
• Responsible for all payroll related activities including reports and tax filings, while maintaining the accuracy and the scheduling of payrolls.
• Ability to perform under pressure in meeting payroll deadlines.
• Knowledge of various benefit programs & FMLA/Disability administration.
• Working familiarity of state and federal labor laws and regulations.
• Ability to compose and present comprehensive reports.
• Ability to stay organized when asked to do multiple tasks.
• Capacity to work independently as well as with a team.
• Communicate progress and results of tasks and jobs completed.
• Unquestionable integrity, ability to handle confidential and sensitive information.
• Ability to respond effectively and timely to sensitive information.
• Self-starter with a high sense of urgency and the ability to prioritize multiple tasks in a fast-paced environment.
• High degree of customer service focus experience
• Ability to pass a credit check and background check.
• Strong oral and written communication skills, including the ability to communicate effectively with all levels of personnel.

Education and Experience:

• Required: Bachelor's degree in human resources or related field and 2 years or more multi-state payroll or associate degree in human resources or related field and 4 years or more multi-state payroll
• Preferred: Paycom experience
• Preferred: CBA with pension knowledge and SCA experience
• Preferred: Experience using more than one payroll system
• Preferred: Proven success working independently within a fast paced and growing organization

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Benefits:

• Health, Dental and Vision Insurance
• Health Savings Account (HSA)
• MD Live
• Paid Annual Leave/PTO
• Paid Sick Leave
• Paid Holidays
• 401(k)
• Voluntary Life Insurance
• Accident Insurance
• Short Term Disability
• Long Term Disability
• Employee Assistance Program (EAP)

Pre-employment Requirements

Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all of the following pre-employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee’s written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process.

EEO Statement

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

About Chloeta

Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific and technical solutions to support military, energy, homeland security, emergency preparedness and critical infrastructure requirements.