The Records Clerk I position involves providing highly skilled assistance in the areas of recording, processing, verifying, maintenance of public records, traffic fines, case information, court costs, and proceedings as they relate to the Clerk of the Circuit Court operations.

Customer service skills include: ability to interact with the public in a friendly, positive, courteous and professional manner, adhering to and promoting the Clerk’s Office Mission, Vision and Core Values. Must maintain superior communication and follow-up skills when dealings with the public, support staff and management.

• • Records documents into the public record.
  • Processes documents in an accurate and timely manner utilizing written procedures.
  • Process customer correspondence in a timely manner, then forward completed requests to Supervisor/Director.
  • Balance daily cash receipts, maintain daily logs, and prepares daily reports.
  • Assists with the Electronic recording process.
  • Issues and processes marriage licenses.
  • Must meet all citizenship qualifications in order to process passport applications on behalf of the U.S. Government.
  • Process Passport Applications, take passport photos and administer the oath.
  • Must possess a working knowledge of most job functions in the office.
  • Performs general maintenance on equipment, such as cleaning, replacing paper, changing tapes, and clearing paper jams.
  • Performs notary services for the public (if notary).
  • Must be able to maintain confidentiality and privacy.
  • Must be available to travel between office locations for training purposes and/or as needed for office coverage.
  • Adheres to Charlotte Count Clerk of the circuit Court and County Comptroller’s polices and office procedures.
  • Other duties as assigned.

• Punta Gorda Duties:

  • Performs marriage ceremonies.

  Annex Duties:

  • Provides detailed information regarding case charges and fines due.
  • Thoroughly explains requirements and compliance information in accordance with Florida Statute.
  • Assures that documentation presented by defendant meets requirements
  • Provides information regarding the defendant’s option in satisfying court requirements.
  • Processes payments and documentation for Civil Traffic, Criminal Traffic, Probation and Juvenile cases.
  • Receives paperwork on behalf of County and Circuit Civil actions and forwards via inter-office mail to the Civil Division.

• Confidentiality/Redactions:

  Provides correct request forms depending on the circumstances of the request, assuring compliance with Florida Statute. Accepts requests from Public Officers for confidentiality of records submitted for recording as well as documents already recorded. Accepts requests for redaction of information from the Official Record. Properly completes routing slip and forward requests and microfilm to the Director for processing.

  QUALIFICATIONS

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) plus a minimum of two years’ experience in a responsible clerical position which demonstrates knowledge and ability to use office automation technology. Must also pass a keyboard skills test of at least 35 wpm.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. Highly effective communication and organizational skills are required. Must be able to take initiative and exercise sound judgment.

This is a Temp to Perm position which serves a 90-day introductory period under the management of a recruitment firm contracted by this office,

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to walk, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. Routine maintenance duties will be required when operating office equipment. The noise level in the work environment is usually moderate.