Character Companies

Office Manager

Character Companies Inc. started as a real estate agency with its eyes set on helping homeowners build equity through real estate investing and smart renovations. We have grown to be a reputable real estate development and design-build firm that primarily focuses on projects in and around the Northern Virginia area.

At Character Companies we don't just build; we craft. Our unwavering commitment to precision, innovation, and superior craftsmanship has made us the trusted choice for residential design-build construction projects in Alexandria, VA, and beyond. From custom homes to renovations and expansions, our residential expertise brings our client's vision to life, ensuring perfection in every detail. Our portfolio includes kitchens, bathrooms, house renovations, home additions, and custom homes - delivered on time and budget.

 As our Construction Office Manager, you will play a crucial role in overseeing the daily operations of our office, ensuring efficient and organized functioning. The ideal candidate will have a minimum of 2 years of relevant experience in office management, bookkeeping, and AR/AP management within the construction industry.

Responsibilities:

• Oversee daily office operations, ensuring smooth and efficient functioning.
• Supervise and support administrative staff, fostering a collaborative and productive work environment.
• Manage all aspects of bookkeeping, including AR/AP tracking for construction projects, coding vendor and subcontractor invoices, and preparing financial reports.
• Ensure accurate and timely data entry in Quickbooks, maintaining up-to-date financial records.
• Coordinate or implement Certified Payroll and/or Prevailing Wage project hours tracking
• Creating and tracking submittal packages
• Communicate with customers regarding plan status, project updates, and general build-related questions (i.e., flooring, cabinets, faucets, etc.).
• Coordinate with project managers and other departments to facilitate seamless project execution.
• Act as the point of contact for customers and subcontractors, addressing inquiries and providing timely updates.
• Perform general office administration duties, including but not limited to printing, scanning, filing, supply orders, and minor technical assistance.
• Demonstrate high-level proficiency with Microsoft Office products and Google Drive, Docs, Sheets, etc.

Qualifications: 

• Previous experience (2 years) in office management, preferably in the construction industry.
• Strong knowledge of construction processes and terminology.
• Strong bookkeeping skills and proficiency in accounting software (QuickBooks, Excel, etc.).
• Proficiency with Project Management software, such as BuilderTrend is a plus.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Proactive problem-solving abilities and ability to work independently.
• Exceptional communication and interpersonal skills.

Salary and Benefits:

Full-time

Salary: 55K, commensurate with experience.

Paid time off