Job Title:

Secretary/Bookkeeper

Salary:

Starting at $17.21per hour

Benefits:

Full benefits including paid holidays, sick leave, annual leave, holiday pay, health insurance and retirement.

Qualifications:

• High school diploma, 

• Detailed oriented with exceptional organizational skills.

• Strong analytical and problem-solving skills.

• Multi-task to meet deadlines for groups like school admin and central office. 

• Preferred experience in bookkeeping, accounting, or a related field.

• Preferred fundamental knowledge of GAAP and FLSA.
  Skills:

• Utilize accounting/payroll software, LINQ, or ERP software; Microsoft Office: Word and Excel; Google: Google Drive, Docs and Sheets; and Frontline sub management system.

• Ability to effectively communicate written and verbal information. Respond to questions either in person or email. Communicate to groups like administration, parents or organizations, teachers, or students.

• Effectively manage time and tasks.

• Ability to identify, analyze, and interpret spending patterns and develop budgets.

• Utilize math skills to reconcile account balances, prepare bank deposits.

• Ability to prepare and process documents such as bi-weekly and monthly payroll, requisitions and purchase orders, receipts and deposits, bank reconciliations, expense reports, data entry, etc.

Reports To:

Principal and Assistant Superintendent of Business & Finance

Job Goal:

School Treasurer/Secretary performs accounting responsibilities relating to budget and financial functions, including processing time entries for staff’s biweekly and monthly payroll.

Job Responsibilities:

• Verifies, balances, and record receipt of funds collected by teachers for field trips, library fines, lost books, etc. and prepares deposits into proper accounts daily or in accordance with state guidelines. Completes monthly bank reconciliation of school funds, maintaining an accurate ledger. Keeps all school account files detailed and organized. Utilizing scanner to keep digital files.

• Process timesheet updates for school staff, enter absences and sub assignments in accounting software for both biweekly and monthly paid staff. Daily confirm that substitutes have picked up assignments for absent teachers and if not, secure a sub to cover class.

• Process purchase requisitions, verify purchase orders, receives and distributes supplies, and prepares invoices for payment. Maintain all records pertaining to purchasing documentation. Uses the chart of accounts to align purchases to correct account codes and in accordance to school district's strategic plan.

• Maintains records and receipts for the school procurement card. Reconciles purchases and records accounts to debit monthly.

• Assist external and internal auditors with annual review. Prepares corrective action for all audits with administration. Provide actions for improvements and corrective actions as necessary.

• Collaborate with administration to develop a budget and provide updates through the fiscal year. 

• Keeps various information confidential.

• Performs secretarial and clerical duties pertaining to the administrative functions of the school office as assigned by the principal such as: 

  • Work orders for maintenance on building and grounds,

  • Bus requests for field trips as necessary,

  • Keep copy machines supplied,

  • Relieve staff for lunch or breaks,

  • Set up and clean staff meetings, faculty in-services, parent-teacher conferences and open house,

  • Assist students and parents.

Terms of Employment:

Twelve-month year; work schedule determined by the Principal. 

Physical Requirements:

Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion. The ability to lift a minimum of 20 pounds.

Evaluation:

Evaluated in accordance with the Board’s policy on Evaluation of Classified Personnel.