RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING

• Provide clerical and administrative support to Quality Assurance Department and Admissions Department. This could include data entry, assisting with appointment schedules, taking minutes, making/distributing copies, mailing documents, scanning information into Flex AMS and faxing documents as requested.

• Maintain a working knowledge of Chaddock’s informational systems including various databases including Access & Flex DSI.

• Mail out necessary documents; obtain signatures for all residential documents and scan returned signatures into Flex DSI.

• Track all mail outs and signature returns for residential/outpatient programs in Access database.

• Assist with Pre-Placement Interview (PPI)’s, visits, phone calls and placements: orders food for visits and reserves laptop/projector as needed. Send out schedules and placement memos.

• Send out consents for release of information and then gather and organize the information for the client’s file. Scan, organize referral packets (follow checklist) and make copies as needed.

• P repare and gather information for Interstate Compact on the Placement of Children (ICPC) for admissions and discharges.
• Data entry on inquires, referrals, funding forms, placements and discharges into the Admissions database and FlexAMS system.

• Chaddock reserves the right to revise or change job duties and responsibilities from particular jobs and to assign other duties as necessary.

Provide clerical and administrative assistance to the Quality Assurance and Admissions Team. Able to focus, pay attention to fine detail, demonstrate initiative, communicate well with clients, families and team members, and be compassionate of others. Assist with the intake/referral process, tours and client placements. Receive, record, track, communicate and distribute information in a thorough, systematic and accurate manner.

High school diploma or general education degree (GED). Two years related experience and/or training preferred.

Job Type: Full-time