Background:

The Center for Biological Diversity believes the welfare of human beings is deeply linked to nature — to the existence of a vast diversity of wild animals, plants and people. Because diversity has intrinsic value, and because its loss impoverishes society, we work to secure a future for all species, great and small, hovering on the brink of extinction. We do so through science, law, activism and creative media, with a focus on protecting the lands, waters and climate that humans, other species and all communities need to survive and thrive. We want those who come after us to inherit a world where the wild is still alive.

The root causes of extinction, habitat destruction, pollution, climate change and ruthless wildlife exploitation are also the driving forces of systematic oppression and the marginalization and exploitation of many human identities. The Center’s People Services Administrative Assistant will work with our People Services team continue supporting the incredible humans who drive our life-saving work.

Position Overview:

This position provides support to the People Services (HR) department, catering to about 200 employees across the country, processing around 50 hires and 40 separations annually.

We are looking for a detail oriented Administrative Assistant to perform a variety of administrative and clerical tasks. The Administrative Assistant is responsible for the administration of all Human Resources related paperwork and staff communication as well as assisting in daily office needs and managing our department’s general administrative activities. Administrative Assistant responsibilities include data entry, preparing reports and maintaining appropriate electronic filing systems. The ideal candidate should have excellent oral and written communication skills and be able to use tools like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our department and office.

The ideal candidate will be someone who can perform tasks needed, values the conservation work the Center is dedicated to, and is comfortable working in a progressive, nontraditional work environment.

Job Duties and Responsibilities:

• Answer and direct People Services inquiries
• Draft email, correspondence memos, letters, faxes and forms
• Producing reports based on needed data inquiries
• Updating personnel information via various vendor platforms
• Maintain and audit the personnel filing system
• Provide documentation drafting support when necessary, such as with forms, handbook policies and benefits presentations
• Support processes such as scheduling orientations, new hire onboarding, terminations, inputting I-9 verifications, posting job positions, among other clerical tasks as needed
• Drafting and providing preparation assistance with periodic presentations for staff educational needs
• Receives and routes incoming mail and prepares outgoing mail and parcels for delivery and for pickup for the assigned division/department.
• Processes general verification of employment requests

Essential Qualifications and Skills:

• Proven experience as an administrative assistant or HR assistant
• Exemplifies a strong sense of discretion with regards to handling of and access to highly delicate and confidential information
• Must be comfortable being productive working independently and seek out opportunities to assist other team members
• Must be independently proficient in MS Office; Microsoft Word, Excel and PowerPoint
• Proficient with internet telecommuting platforms. Must be comfortable navigating the virtual work environment (i.e.: internet trouble shooting, Microsoft Teams and Zoom experience necessary).
• Excellent time management and self-motivation skills and the ability to prioritize work in a highly autonomous work environment
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Working Conditions:

• This job requires about 100% of time using a computer, sitting or standing. Must be able to navigate common office equipment such as; computer, mouse, keyboard, phone, copier and fax machine.
• Repetitive Motion: repeating movements of arms, hands, wrists, fingers
• Prolonged sitting
• Occasional standing and walking
• Typical work environment will be a shared office space and at the applicant’s home.

Although this job primarily requires availability during the local hours of 8am and 5pm, occasional evening work will be required.

This job can be a hybrid position, allowing for some remote work each week and at least 2-days per week of in-person work.

Occasional travel may be required for organizational annual retreats.

Benefits:

• Fully paid medical premiums for staff, and greatly discounted for families.
• Fully paid dental and vision premiums for staff and their families.
• Generous employer contribution to HSA and HRA’s.
• Center paid premiums for Short Term and Long Term Disability provided for all staff.
• Center paid premiums for Basic Life Insurance for all staff.
• Discounted premiums for pet discount program.
• 403(b) plan with employer match and increasing employer paid contributions.
• Generous time off policies, including 13 paid holidays per year, 5 “personal” days per year and 10 paid sick days awarded each year.
• Vacation accrual starts at 15 days annually, but it may be higher commensurate with experience.
• Center Paid Time Off for parental leave, personal leave, caretaker leave and even pet caretaker leave.
• After 5 years of service, all employees receive a 12-week paid sabbatical.
• Relaxed work atmosphere and dress code.

JEDAI Statement:

The Center for Biological Diversity deeply values, and is committed to sustaining and promoting, both biological and cultural diversity. We welcome, embrace and respect diversity of people, identities and cultures. We are committed to fostering an organizational culture of diversity and inclusion. The Center believes staff and board diversity is critical to saving life on Earth.

We are an equal opportunity employer.

Application Process:

Please apply online by completing our application and submitting a cover letter, resume, and reference list. The position will remain open until filled. The desired start date is as soon as possible. Due to the high volume of applicants, only applicants selected for interviews will be contacted. No telephone calls, please.