PART-TIME COORDINATOR – ACADEMIC SUPPORT SERVICES
TRUMAN COLLEGE

Truman College is looking for a qualified candidate for the Part-Time Coordinator-Academic Support Services position. The Coordinator – Academic Support Services coordinates and administers specific services and implements and executes processes in support of a college’s academic and operational functions. Positions also perform administrative activities of a responsible and complex nature, working in a variety of academic departments and settings, including the Office of the Vice President; the Office of the Dean of Instruction, or a college’s Professional and Personal Development (PPD) program. Performs related duties as required.

GENERAL RESPONSIBILITIES:

• Facilitates and coordinates the preparation of credit course schedules, working with Deans, administrators, and department chairs to create the courses in Campus Solutions (CS9), make teaching assignments, and initiate the opening of classes for student registration.
• Reviews and processes teaching contracts for full time and adjunct faculty, verifies teaching assignments, and ensures faculty are appropriately assigned to their courses in Campus Solutions (CS9).
• Liaises with Business Office and Human Resources to initiate and ensure the processing of various faculty and academic transactions including specials assignments, certificates of attendance, conference leave and professional development approvals, professional service agreements, and new faculty and Instructor hires.
• Prepares internal and external communications, utilizing various academic systems to update and compile data and various software tools including Excel and PowerPoint to prepare reports and presentations.
• Responds to inquiries and provides information to faculty, staff, and students regarding District and college academic and student policies, guidelines, and/or regulations.
• Assigned to the Office of the Vice President, maintains information and records relative to faculty, teaching assignments, courses, and other academic data. Compiles data and prepares reports as directed.
• Coordinates and administers the faculty credentialing process, compiling and reviewing required documentation against established guidelines. Prepares summary reports for supervisor’s review.
• Administers the student complaint and grade appeal process, serving as a college’s ombudsmen and ensuring adherence to formal procedures for the review, response, and timely resolution of student concerns and complaints.
• Maintains the Vice President’s calendar and schedules appointments. Gathers information to prepare Vice President for meetings, including second-level search committee candidate interviews.
• Provides specialized administrative support for the efficient academic management of all instructional programs and major events held at the college.

QUALIFICATIONS:

• A Bachelor’s degree from an accredited college or university in Business or Public Administration, Education, Public Policy, or a related field.
• Three to five years of work experience in a responsible administrative or program administrator role, preferably for a non-for-profit or higher education institution.
• A combination of education and experience may be taken into consideration based on the applicant’s credentials, provided the minimum degree requirement is met.
• Strong collaborator who can work in a matrixed environment and team setting to accomplish goals in a fast-paced, dynamic environment.
• Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint).

We are an equal opportunity and affirmative action employer.
Thank you for your interest in CCC.