About us

Caya Construction is a small business in Douglas, WY. We are agile, innovative and professional.

Our work environment includes:

• Flexible working hours
• Lively atmosphere
• Modern office setting

Job Overview:

We are seeking a highly organized and detail-oriented Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support, managing calendars, coordinating projects, and delivering exceptional customer service. This is a vital role in ensuring the smooth operation of our office.

Duties:

- - Oversee day-to-day operations of the office
- Ensure efficient and effective office workflow
- Coordinate and schedule appointments and meetings
- Maintain office supplies and equipment inventory
- Handle incoming and outgoing correspondence answer phone calls
- Work with a small team and able to multitask and work under pressure
- Implement and maintain office policies and procedures
- Ensure compliance with relevant regulations and laws

```Experience```
- Proven experience in office setting or a related field
- Strong knowledge of office procedures and systems
- Proficient in using office software, such as Microsoft, excel strong skills in quick books
- Familiarity with phone systems and other office equipment
- Excellent team management and leadership skills
- Strong clerical and administrative abilities
- Exceptional organizational skills with attention to detail be able to multitask
- Ability to prioritize tasks and meet deadlines
- Experience in budgeting and financial management is a plus as well as knowing how to do estimates for roofing & tree projects.
- Previous experience in a construction office setting preferred but will train the right candidate. Experience in design a plus and experience in builder trend software a plus.

- Manage calendars, schedule appointments, and coordinate meetings

- Provide customer support by answering inquiries and resolving issues

- Assist with project coordination, including tracking progress and deadlines

- Maintain an organized and tidy office space

- Greet visitors and provide front desk assistance

- Perform general administrative tasks such as data entry, copying, and scanning

- Assist with event planning and coordination

- Answer phone calls and direct them to the appropriate staff members

- Maintain confidentiality of sensitive information

Skills:

- Strong organizational skills with the ability to prioritize tasks effectively

- Proficient in calendar management and scheduling software

- Excellent customer service skills with a friendly and professional demeanor

- Ability to coordinate multiple projects simultaneously

- Strong attention to detail and accuracy in all tasks

- Previous experience in an administrative or office support role is preferred

- Knowledge of basic office equipment such as copiers, scanners, and printers

- Familiarity with event planning processes is a plus

- Exceptional phone etiquette and communication skills

Benefits:
- PAY is DOE we will do a 90 day probationary period and assess pay at that time again as well. There is potential for raises.
- Retirement plan options after 1 year

If you are a self-motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we would love to hear from you. Apply today to join our team as an Office Assistant!

Job Types: Full-time, Part-time

Pay: $16.61 - $17.76 per hour

Expected hours: 20 – 40 per week

Benefits:

• 401(k)
• Flexible schedule

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Morning shift

Work Location: In person