Pay Rate: $21.00 per hour (non-exempt)

Catholic Charities is a non-profit organization with a diverse workforce of over 2000 employees of all faiths, ages and ethnicities who help to improve the lives of those we serve. We are the largest private provider of human services in Maryland operating over 80 programs throughout Maryland, serving children and families, people living in poverty, individuals with intellectual disabilities, immigrants, and seniors. Here, you can build a career where you make meaningful differences in the lives of others as we fulfill our mission to love, serve, teach, and work for justice.

Catholic Charities of Baltimore is currently seeking an Office Manager who will manage clerical, secretarial, and administrative staff assigned to the department to ensure efficient support of management and professional staff and of all administrative/clerical functions. The work schedule is Monday-Friday and ranges between 8:00am-6:00pm.

JOB DUTIES & RESPONSIBILITIES:

• Supervises assigned staff to ensure efficient operations. Provides general supervision to department secretaries and
  administrative assistants.
• Effectively assigns administrative tasks to ensure that department needs are met. Trains staff and assigns all duties.
• Oversees the collections and distribution of materials and information for therapists, psychiatrists, and administration for all sites. Supervises Intake Specialists, Administrative Assistants, and Secretaries.
• Provides direct administrative support to the Director and Assistant Director, including secretarial and administrative
  tasks. May support other professional staff in administrative functions that cannot be assigned to subordinates due to
  confidentiality, time constraints, etc. Coordinates psychiatric appointments and maintains appointment schedules for
  Psychiatrists. Collects and distributes weekly volume of service statistics for psychiatrists and ensures the distribution
  and receipt of monthly VOS payroll documentation for zero-based employees.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS / REQUIREMENTS:

• High school graduate with 7 years’ experience in administrative support OR
• an A.A./Bachelor’s degree and three years support to an administrator or department head and one-year supervisory experience.
• Current driver’s license with 3 (three) points or less required.

REQUIRMENTS & ABILITIES:

• Requires knowledge of modern business practices, procedures, and equipment.
• Effective supervisory skills to train, motivate, and monitor staff.
• Effective oral and written communication skills in contacts with staff and clients.
• Requires effective organizational and time management skills to coordinate and prioritize subordinate activities, and to complete office management functions. Requires attention to detail in monitoring or completing data collection and reporting activities.
• Ability to use computer systems and software necessary to perform position functions, including advanced skills in Microsoft Windows, Word, Excel and Access programs in order to create documents and reports.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• Must be able to move freely and efficiently between locations which may or may not be accessible to individuals with physical disabilities.
• Position requires intermittent standing, sitting, walking and physically capable of lifting and moving files/supplies/equipment up to 25 lbs.
• Must be able to tolerate periods of significant job-related stress.

We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:

• Health/Dental/Vision
• Vacation/sick/holiday pay
• 403(b) Retirement Plan with a discretionary employer contribution 
• Tuition Advancement
• Paid Parental Leave

Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.

Catholic Charities is an equal opportunity employer