2 Assistant to Head of School & Operations Support Jobs in San Francisco, CA

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Assistant to Head of School & Operations Support

Cathedral School for Boys

San Francisco, CA | Full Time

$53k-66k (estimate)

8 Months Ago

West Coast Region Operations Support Assistant

Intrax

San Francisco, CA | Full Time

$99k-134k (estimate)

1 Month Ago

Assistant to Head of School & Operations Support

Cathedral School for Boys San Francisco, CA

$53k-66k (estimate)

Full Time | Elementary & Secondary Education 8 Months Ago

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Cathedral School for Boys is Hiring an Assistant to Head of School & Operations Support Near San Francisco, CA

Role Title: Assistant to Head of School & Operations Support

FLSA Status: Part-Time, Non-Exempt

Reports to: Head of School; dotted line reporting Operations Coordinator

Direct Reports: N/A

Role’s Main Purpose: The Assistant to the Head of School & Operations Support — first and foremost — serves as the confidential administrative assistant to the Head of School and the Board of Trustees. Secondarily, this role supports the Front Office Operations Coordinator, being stationed at the front of the School and acting as one of the first points of contact for families and other visitors to the School.

Primary Assistant to Head of School Responsibilities:

Coordinate and provide administrative support for the Head of School and Board of Trustees, including but not limited to communications, agenda, and meetings
Plan and execute board meetings from start to finish by coordinating schedules, booking travel arrangements, building presentations, reserving meeting spaces, etc.
Maintain official records of the Board; attend Board meetings and prepare minutes;
Maintain Board and Board Committee Portal
Manage New Trustee Orientation
Maintain the Head of School’s calendar, taking requests from employees, parents, and the community
Event planning and support, e.g., graduation, faculty and staff events, Board meetings, dinners, parties and retreats, as needed
Other projects and tasks as directed by the Head of School

Operations Support Responsibilities:

Act as backup for the Front Office Operations Coordinator by, for example, answering phones, greeting and signing in visitors, coordinating space rentals, assisting students with questions, medical concerns, parent pick-up, as examples
Oversee parking; faculty and staff permits and Grace Cathedral passes
Maintain student operational records, including updating Blackbaud attendance and auditing and tracking health records, as examples
Assist coordinating vendors, e.g., lunch provider, school photographer, external lunch orders, etc.
Support Admissions & Development as needed; event setup, printing student files and transcripts, etc.

Diversity, Equity, Inclusion, Justice, and Belonging Commitments:

Engage in conversations with empathy and curiosity, listen in order to recognize the presence, ideas, and beliefs of all individuals within the Cathedral School community
Practice courage and acting with integrity to speak up and speak out to stand up for what is right even when it is challenging or unpopular
Uphold the process of reflection, healing, and repair, holding ourselves accountable and accepting responsibility for our actions

Skills and Competencies:

Exceptional interpersonal skills with a desire to serve others
Strong oral and written communication skills; ability to communicate in a courteous, helpful, and clearly understood manner
Professional demeanor with an ability to use tact and discretion; ability to maintain confidentiality of information and other related matters; ability to think exercise judgment and prioritize work
Demonstrated multi-tasking, organizational, and time-management skills
Resilient and thrives in fast-paced, ever-changing environment
Doer attitude with a “no task too small” mindset

Compensation and Benefits: Hourly rate $30–$45 per hour, depending on education and years of experience, with potential for additional hours beyond the part-time expectation up to and including overtime; benefits include paid sick leave, professional development opportunities, and lunch provided during the school year.

Required Qualifications, Experience, and Knowledge:

High School diploma or equivalent
Current CPR and First Aid certification (or willingness to obtain within three months of employment)
5 years of experience as an Executive Assistant or equivalent
Google Workspace and Microsoft Office suite

Preferred Qualification, Experience, and Knowledge: