Description

Position: Contract Manager

Reports to: Director of Contracts

Employment Status: Full-Time/Exempt

Location: Hybrid/Flexible - CASA of Los Angeles, Edelman Children’s Court, Monterey Park, CA, Mon – Fri 8AM-5PM, weekend/evenings, required in office/field based on organization needs. 201 Centre Plaza Suite 1100, Monterey Park, CA 91754.

Salary Range: $80,000 - $90,000

VISION STATEMENT

CASA/LA’s vision is a Los Angeles in which all children and families impacted by the child welfare and juvenile justice systems have equitable access to the resources and support they need to thrive.

ORGANIZATON MISSION

CASA of Los Angeles organizes the community to show up for children and families in LA County’s overburdened child welfare and juvenile justice systems. Through an intentional, restorative and culturally responsive lens, we

train committed, consistent and caring adults who take action by providing strengths-

based advocacy and equitable access to resources and life-affirming connections. CASA/LA strengthens our community, ensuring that children and families have what they need to thrive.

Organization Overview

CASA of Los Angeles mobilizes community volunteers to advocate for children who have experienced abuse and neglect. The organization envisions a Los Angeles in which every child in the child welfare system has an advocate and the opportunity to thrive. CASA of Los Angeles is on a path over the next five years to expand services to children in LA County’s child welfare system so that it provides services to a meaningful number of the 30,000 children in the dependency court system every year.

Key to these efforts is growth in the number of volunteers trained each year, the number who stay active in a year, and in revenue raised from community partners and other donors.

The Finance Department at CASA/LA aims to equip the staff and leadership with the tools needed to serve systems- impacted youth and further its organizational mission. Through financial management, analysis, budgeting, and forecasting, the growing Finance Administration team plays a pivotal role in aiding key staff with the information needed to make the best programmatic and operational decisions. As part of its strategic vision, CASA/LA is applying a new focus on the procurement of additional government grant funding to further the impact of its mission. The organization is thus seeking staffing to support this focus and assist in expanding the grant management infrastructure for new and existing government awards. CASA/LA seeks a Contract Manager to fill a newly created position in aid of its goal.

Position Overview

The Contract Manager will be responsible for managing the compliance for all government funded contracts/awards and will be the primary point of contact between funders and the organization. This is a new role in a fast-paced environment that will work closely with Finance, the COO, and Development teams to manage grant funding. The Contract Manager will work with cross-functional teams within the organization to report to external program funders on the status of programs, target vs. actual rate of meeting contracted deliverables, and will also communicate any other programmatic needs to the funder. In coordination with Finance team members, the Contract Manager will ensure invoices are completed, accounts are reconciled, and all expenses are accurately tracked against the grant. The position requires skills in compliance, budgeting, fiscal grant management, and project management. In addition, the Contract Manager will work with the Development team on proposal submissions for new grants.

This position must maintain an intricate understanding of the rules and regulations that govern grant management and must have an in-depth knowledge of the OMB Circulars and must be comfortable communicating with Leadership to thoroughly and promptly address compliance concerns.

Duties and Responsibilities

Compliance

•  Create compliance grids and/or contract summaries for each award and outline the parties responsible for meeting the measure.
•  Communicate compliance requirements to CASA Leadership and coordinate with relevant parties to address steps forward for any new policy creation, workflow changes, and efficient methods to routinely monitor compliance.
•  Ensure all measures are taken to implement new processes as required.
•  Manage communication and coordination of submission for all audits. Develop corrective action plans (CAP) as necessary and monitor steps towards completion of CAPs.

Reporting

•  Build and maintain reports, dashboards, and other resources to communicate contract compliance and program outcomes.
•  Work with IT team to obtain summarized service, demographic, case characteristics, and/or outcomes data.
•  Submit all contract program reporting on time and accurately.
•  Regularly communicate progress towards meeting contract deliverables with relevant external and internal stakeholders.
•  Maintain and monitor contract scope of work.
•  Ensure accuracy and delivery of fiscal reporting and budgeting on assigned contracts, working in conjunction with Finance team.

Project Management

•  Manage the entire lifecycle of the grant/contract, from proposal submission, contract negotiation, implementation, monitoring and control, and closeout.
•  Initiate and lead any new projects as required that develop from the need to address new workflows to ensure contract scope of work is followed.

Proposal Development and Budgeting

•  Synthesize and relay programmatic needs into the development of grant/contract budgets.
•  Create, monitor, and modify as necessary the budgets for all new or existing programs assigned.

Other Duties:

•  Support organization’s goals.
•  Other projects/duties as assigned.

Required Qualifications

•  At least 2 years, and preferably 3-5 years, of experience in grant management, contract management, or similar function, either in a coordinator, analyst, assistant, or manager capacity.
•  Bachelor’s degree in business, communications, or other discipline. An equivalent number of years of work experience is alternatively and equally acceptable.
•  Strong project management skills.
•  Advanced in Microsoft Excel.
•  Highly proficient in MS Office, and ability to work with new systems.
•  Experience with, or willing to learn, NetSuite.
•  Detail-oriented and adheres to clear deadlines.
•  Excellent organizational skills and ability to multi-task.
•  Ability to work within a multicultural environment serving children and families of diverse backgrounds.
•  Exceptional oral and written communication skills.
•  Ability to pass a Livescan background check.
•  Behave in accordance with all competencies required of a leader that demonstrate the following:
• Actively listens to concerns and exhibits patience even if in disagreement.
• Responds and communicates constructively and positively to others and their opinions with a collaborative and non-judgmental approach.
• Conveys the point of the discussion clearly, providing supporting information.
• Effectively cascades information to the team and actively inquires their opinions and input.
• Exhibit emotional control during all encounters whether in agreement or not and while taking difficult stands.
• Proactively takes responsibility for self and team.
• Builds professional, positive, and respectful relationships.
• Adapts leadership style to build engagement based on individual needs of team rather than using a ‘one style fits all’ approach.
• Exemplifies leadership skills that proactively address and exceed internal and external needs/expectations.

Physical Requirements and Work Environment

•  Time will be spent in the office and out in the field and could involve intermittent physical activities, including standing, bending, reaching, sitting, and walking.
•  The CASA office is an open office layout. Candidates will be working in a shared space with varying levels of noise and foot traffic.
•  Lifting can be up to 20 lbs.
•  This position is both a flexible hybrid environment between remote and office. May include work in the field as needed, and could involve intermittent physical activities, including standing, bending, reaching, sitting, speaking, and walking.

ADDITIONAL PERK/BENEFITS

- 4 Day Workweek (you read that right, have a 3-day weekend every week!)

- Generous Benefit Allowance for Medical, Dental, Vision

- Generous Vacation/Sick Policy

- 15 Paid Holidays, Office closed week after Christmas. 

- Flexible work schedules

- Opportunity to make a difference in your community.

CASA of Los Angeles is an Equal Opportunity Employer and is committed to fostering diversity and inclusion.

CASA of Los Angeles promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender.

identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.