Administrative Assistant - Front Office

City: Atlanta

State: GA

Pay Range: 35-45K

Job Title: Administrative Assistant - Client Office Support

Job Summary:
As an Administrative Assistant for our client's office, you will play a crucial role in providing exceptional front office administrative support, delivering top-notch client reception services, and ensuring overall smooth operation of the office.

Your professionalism, organizational skills, and friendly demeanor will contribute to maintaining a welcoming environment for both clients and colleagues.

Responsibilities:
1. Client Reception: Greet clients, visitors, and guests warmly and professionally, ensuring a positive first impression of the company.
2. Client Service: Assist clients with inquiries, provide information about the company's services, and direct them to the appropriate staff or department as needed.
3. Telephone Handling: Answer incoming calls promptly and courteously, redirecting calls or taking messages when necessary.
4. Appointment Scheduling: Coordinate and manage client appointments, meetings, and conference room bookings, ensuring efficient use of time and resources.
5. Office Organization: Maintain a tidy and organized front office area, ensuring all necessary materials, forms, and brochures are readily available.
6. Mail and Packages: Receive, sort, and distribute incoming mail, packages, and deliveries appropriately.
7. Administrative Support: Assist the office team with administrative tasks, including data entry, filing, photocopying, and scanning documents.
8. Communication: Respond to emails and other communication in a timely and professional manner, following up with relevant parties as required.
9. Office Supplies: Monitor inventory levels of office supplies, place orders when necessary, and keep track of expenses within budget constraints.
10. Office Equipment: Ensure the proper functioning and maintenance of office equipment, such as printers, copiers, and fax machines.
11. Compliance: Assist in maintaining compliance with company policies, procedures, and security protocols.
12. Client Records: Update and maintain client databases and records accurately and securely.
13. Collaborative Support: Provide assistance and support to other administrative staff members and teams as needed.

Requirements:
1. Education: High school diploma or equivalent; additional relevant certifications or courses in office administration are a plus.
2. Experience: Previous experience in an administrative assistant or front desk receptionist role is preferred but not mandatory. Willingness to learn and adapt to new tasks is essential.
3. Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with clients and colleagues.
4. Organization: Strong organizational skills and attention to detail to manage multiple tasks efficiently.
5. Customer Service: Demonstrated customer service skills and a customer-centric approach to handle inquiries and provide assistance effectively.
6. Technology: Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook) and familiarity with handling office equipment.
7. Professionalism: Maintain a professional appearance and demeanor at all times.
8. Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced environment.
9. Adaptability: Be flexible and adaptable to changing priorities and responsibilities.
10. Confidentiality: Uphold strict confidentiality standards regarding sensitive information.
11. Team Player: Work collaboratively with colleagues to achieve team goals and contribute to a positive office atmosphere.

State Notary commission preferred/willing to obtain

Join our client's team and be a key player in ensuring the smooth functioning of their office while providing exceptional service to their valued clients. This role offers the opportunity to grow and develop your administrative skills in a dynamic and supportive environment. Apply now and be part of our client's success story!

Job Type: Full-time