Position: Executive Assistant to President and CEO 

Location: Remote or on-site, Washington DC 

Schedule: Full-time contract (temp-to-hire) 

The Center for European Policy Analysis (CEPA) is currently in search of a highly organized and detail-oriented Executive Assistant to provide dedicated scheduling and calendar management support to our President and CEO. This position plays a critical role in ensuring the effective and efficient operation of the executives’ schedule, enabling them to concentrate on strategic leadership and decision-making.

The ideal candidate will possess exceptional time management skills, the capacity to multitask, and a proactive approach to problem-solving. The successful candidate will be emotionally intelligent, discreet, collegial, engaging, reliable, and exceptionally organized. A passion and interest for transatlantic relations is preferred. The individual would report to the President and CEO and may be based in Washington, DC or remote. 

Responsibilities:

• Maintain and manage the President and CEO’s complex calendar, ensuring all appointments, meetings, and events are accurately scheduled and prioritized;
• Coordinate and schedule internal and external meetings, conference calls, and appointments, ensuring alignment with the executive’s priorities and availability; 
• Serve as the primary point of contact for scheduling inquiries, both internal and external, ensuring prompt and professional responses; 
• Proactively identify and resolve scheduling conflicts, making adjustments as needed to accommodate changing priorities and urgent requests; 
• Assist with scheduling travel arrangements, including flights, accommodations, and transportation, ensuring all details are aligned with the executive’s schedule; 
• Handle sensitive and confidential information with the utmost discretion and professionalism. 

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred; 
• One year of relevant experience; 
• Exceptional organizational skills and attention to detail; 
• Ability to edit and to write quickly and clearly; 
• Ability to multitask in a fast-paced, often changing environment; 
• Ability to work independently and within a team across the organization; 
• Advanced working knowledge of Microsoft Office; 
• Demonstrated ability to manage multiple tasks in a time-sensitive environment; 
• Ability to handle sensitive information, meet deadlines, and maintain grace under pressure; 
• Willingness and ability to work on late evenings or weekends, as required. 

A successful candidate will:

• Have an understanding of, and a commitment to, CEPA’s mission to transatlantic values and principles. 
• Be highly organized and familiar with the functions of a public policy non-profit organization. 
• Meet timelines and manage multiple projects simultaneously with utmost professionalism. 
• Be able to work well independently, as well as be a key contributor in a highly dynamic team environment. 
• Demonstrate discretion when working with confidential or proprietary information. 
• Be flexible, creative, solution-oriented, and positive in approaching challenges and problems. 

Application Instructions:

We invite qualified candidates to send a resume and cover letter to: careers@cepa.org. Only candidates who have been selected for an interview will be contacted. Position available immediately with a view to filling the post as soon as possible. Applications are considered on a rolling basis. 

About CEPA:

CEPA is a 501(c)(3) non-partisan organization, and its mission is to ensure a strong and democratic transatlantic alliance for future generations. Headquartered in Washington, DC and led by a new generation of leaders from both sides of the Atlantic, CEPA brings an innovative approach to the policy arena. Our cutting-edge analysis and timely debates galvanize communities of influence while investing in the next generation of leaders to understand and address present and future challenges to transatlantic values and principles.

Equal Opportunity:

 CEPA is an equal opportunity employer committed to diversity, equity, and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws. 

 This policy applies to all employment practices within our organization, including, but not limited to, hiring, recruiting, promotion, termination, leave of absence, benefits, and internships. CEPA makes hiring decisions based solely on qualifications, merit, and business necessity. 

To be considered for the position, candidates must have the legal authorization to work in the United States.