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1 Scheduling specialist Job in Pewaukee, WI

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Caravel Autism Health
Pewaukee, WI | Full Time
$47k-59k (estimate)
2 Weeks Ago
Scheduling specialist
$47k-59k (estimate)
Full Time 2 Weeks Ago
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Caravel Autism Health is Hiring a Scheduling specialist Near Pewaukee, WI

The Scheduling Specialist serves as the face of their clinic for clients and their families and supports the clinical team by flexibly serving multiple functions at the clinic.

They are responsible for timely and accurate scheduling changes for their staff and clients, coordinating start of service for clients while serving as general facilities support.

Essential Functions :

Scheduling : Permanent schedules and scheduling variances. Family guidance. BCBA / Senior meetings. Senior Training meetings.

PTO, QTPs, support services, etc.

  • Accurately records client and staff cancelations, reschedules, and other scheduled time off to ensure clients receive their prescribed treatment hours.
  • Timely execution of scheduling communication / task needs that takes place at the center.
  • Implementing best practices for scheduling, including timely delivery.
  • Meeting or exceeding treatment delivery goals (KPIs) as it relates to provider & client utilization, including make up time.
  • Coordinating appropriate use of admin time.
  • Scheduling trainings, i.e. safetycare, Relias, compliance, etc.
  • Onboarding new clients in partnership with Intake, from meet and greet to first day of ABA.
  • Support additional in-market centers with scheduling operations as needed.
  • Greet all clients and families as they arrive to our clinics
  • Answer phones and respond to or forward requests and / or information.
  • Facilitates timely and accurate flow of communication between the clinic and Caravel corporate support functions.
  • New hire day one welcome & center orientation as needed.
  • Facilitating daily operations, cleanliness, team building, logistics, supply management and organization of center.

Travel Required : Minimal Travel

Physical Demands :

Occasional bending, squatting, stooping, and lifting (up to 35 pounds) is required. Specific vision abilities required by this job include near, far, and field of vision.

Speech must be spoken in a manner easily understood by others. This position requires regular and punctual employee presence.

Qualifications : Education :

Education :

Must be a high school graduate / GED equivalent.

Experience :

At least one-year comparable experience working with clients and / or families in a medical or therapeutic setting including providing administrative or customer service-related experience preferred.

Skills and Competencies :

  • Strong organizational skills, with the ability to multi-task and meet deadlines.
  • Strong attention to detail.
  • Experience working with multi-line phone systems and office machines (copiers, postage machines, fax machine, etc.).
  • Displays professionalism and represents organization in a professional manner.
  • Excellent verbal and written communication skills, with a pleasant, professional, and helpful demeanor and voice.
  • Demonstrates initiative, with the ability to manage self and workload.
  • Knowledge of HIPAA privacy and security rules and regulations.
  • Ability to abide by ethical guidelines and policies, including strict adherence to confidentiality and HIPAA guidelines.
  • Last updated : 2024-04-23

Job Summary

JOB TYPE

Full Time

SALARY

$47k-59k (estimate)

POST DATE

04/24/2024

EXPIRATION DATE

05/11/2024

WEBSITE

caravelautism.com

HEADQUARTERS

Green Bay, WI

SIZE

200 - 500

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Caravel Autism Health
Full Time
$270k-409k (estimate)
3 Days Ago

The job skills required for Scheduling specialist include Customer Service, Scheduling, Written Communication, Organizational Skills, Confidentiality, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be a Scheduling specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Scheduling specialist. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Scheduling specialist positions, which can be used as a reference in future career path planning. As a Scheduling specialist, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Scheduling specialist. You can explore the career advancement for a Scheduling specialist below and select your interested title to get hiring information.

If you are interested in becoming a Scheduling Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Scheduling Specialist for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Scheduling Specialist job description and responsibilities

A Scheduling Specialist is responsible for organizing and managing schedules of the organization and its staff.

02/14/2022: Billings, MT

This job description also involves analyzing past and present data to generate reports and effective schedules.

02/20/2022: Saint Petersburg, FL

Scheduling Specialists ensure that an open communication system is available where all stakeholders are informed of any changes to the schedule.

02/20/2022: Grand Rapids, MI

The Scheduling Specialists role also entails performing timely and accurate processing of schedule updates.

02/23/2022: San Jose, CA

This position involves creating and publishing high level integrated master schedules in accordance with the requirements of the relevant production stakeholders.

03/16/2022: Bridgeport, CT

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Scheduling Specialist jobs

Willingness to work as part of a team or even lead a team when called upon is the key for your success.

03/08/2022: Daytona Beach, FL

They must possess excellent organizational skills to manage daily and weekly master schedules.

03/21/2022: Jacksonville, FL

An outstanding Scheduling Specialist must command good knowledge of scheduling activities in production environment with exceptional organizational, computer, and communication skills.

02/07/2022: La Crosse, WI

Scheduling Specialist typically need at least an associate’s degree in management or a relevant field.

03/31/2022: Orlando, FL

Previous experience of working with scheduling software would be advantageous.

02/20/2022: Asheville, NC

Step 3: View the best colleges and universities for Scheduling Specialist.

Butler University
Carroll College
Cooper Union
High Point University
Princeton University
Providence College
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