Description

You’ll Come for a Job…But You’ll Stay for an Exciting Career! Engineering and Designing Reliable, Responsive, Solutions.

SINCE 1976, CANNON has provided creative solutions to clients in the energy industry, water resources, public infrastructure, and commercial and residential development. We work hard. We play hard. We have fun.

JOIN CANNON as a Business Service Coordinator in San Luis Obispo. San Luis Obispo is on the beautiful central coast of California, has temperate weather, scenic beaches, is surrounded by the wine country, and offers endless recreational opportunities.

BUSINESS SERVICEE COORDINATOR JOB SUMMARY

This position provides administrative project support and departmental organization to the Automation and Electrical Engineering department (I&E) and the Energy/Industrial department in all offices. Must have thorough experience with standard concepts, practices, and procedures in an office setting. Interacts as a team member with other department Business Services Administrators (BSA) providing support as needed. Must have excellent time management skills, Microsoft Office skills, and be self-directed, needing minimal supervision. Professional demeanor and communication skills are essential.

JOB DUTIES AS A BUSINESS SERVICE COORDINATOR

• Maintains current and new clients in Cannon’s Customer Relationship Management (CRM) database and updates client contact information.
• Creates, maintains, and updates projects in Cannon’s CRM database.
• Prepares and proofs departmental correspondence and transmittals.
• Facilitates completion of billing review report processed by Project Managers and coordinates meetings with Department Director.
• Creates discipline specific reports and spreadsheets.
• Reviews client contracts and distributes to legal counsel for review and approval.
• If necessary, prepares standard subconsultant agreements and assists the project manager for any amendments to subconsultant agreements and insurance, 
• Prepares and proofs Additional Services Agreements (ASA’s).
• Facilities monthly project forecasting with Project Managers and Directors. 
• Maintains department calendar.
• Maintains engineering library, online catalog(s) - may procure new resources.
• Takes client calls and routes to appropriate team member. 
• Renews memberships and licenses for department members.
• Responsible for department’s weekly timesheet collection and auditing.

Requirements

• Requires a minimum of 2 years comprehensive office experience providing administrative support.
• Advanced working knowledge of Microsoft Word, Outlook, Excel, and PowerPoint.
• Strong time management and interpersonal communication skills.
• Has a general understanding of economic and financial aspects of design projects such as cost estimation, accounting, and budgets.
• Ability to calmly respond in stressful situations or under pressure from department members.
• Knowledge of Deltek Vision software, a plus.
• Assists in preparing and tracking prevailing wage documentation and requirements.
• Order and track project materials.

WE OFFER competitive salaries, relocation assistance, excellent benefits package, remote work flexibility, and an active and positive team building, work environment.

Equal Employment Opportunity, M-F-disability-protected veteran status