Position: Senior Clerk (40 hours per week/11 months)

Graham & Parks School

The Opportunity:

The School Clerk reports directly to the Principal and is responsible for performing a variety of clerical and secretarial functions required for the smooth and effective operation of the school campus.

Responsibilities Include but are not limited to:

School Operations

• Answers main office phone, directing calls and requests to appropriate parties as well as all in-person requests/questions
• Assists in the procuring and scheduling of substitute teachers for the building, as needed
• Coordinates incoming mail/packages and distributes mail and notices to teachers
• Responds to regular school-wide or teacher-specific issues/concerns
• Develops and maintains office procedures and routines

Office Management

• Purchases supplies for main office staff and administrators
• Ensures technology (printers, copiers, fax) are up and running and addressing problems as needed
• Tracks staff attendance and reconciles internal data with online payroll system
• Maintains system for tracking purchase orders 

Student Registration & Records

• Implement and maintain all office and school recordkeeping systems; maintain a comprehensive student database; develop and track records and reports related to incidents, accidents, attendance, and other matters; use both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information 
• Assists in the process of registering new students
• Coordinates transportation for students and staff

Parent/Family Communication

• Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, email, fax or personal contact; maintains internal communication system insuring instructional, support, and other personnel are kept informed of needed information

Administration Support

• Assists both Principal and Assistant Principal with ongoing and as-needed tasks and assistance
• Performs other duties as assigned

Your Skill Set: 

Experience in an office environment involving public contact; previous experience working at a school site is desirable. Knowledge of standard clerical procedures and office operations, English grammar, punctuation, and spelling; business formatting of documents; basic research techniques; standard software applications; budget and accounting principles; standard types of office filing systems; proper telephone etiquette. Ability to operate standard office equipment; accurately prepare, create and edit and design memos, reports, letters, and other documents; maintain complex databases and management information systems; learn new software applications; communicate effectively in oral and written form; proofread material and make necessary corrections; utilize time management techniques to organize and prioritize work; read, interpret, and apply rules, laws, and procedures; follow instructions; work independently; maintain confidentiality of student and program information; work cooperatively and effectively with students, parents/guardians, administrators, and the general public.

Education:

High school diploma, college degree preferred.

Cambridge Public Schools is committed to slowing and/or stopping the spread of COVID-19. Therefore, as a condition of employment with Cambridge Public Schools, all new hires will be required to be fully vaccinated for COVID-19 no later than their first day of work.

How to Join Our Team:

Please upload a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position and stating how you heard about this opportunity.

At the Cambridge Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. To that end, we welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our school district.