Company Summary: Hudson Homes Management, LLC is a property management firm offering a full complement of services to the U.S. single-family residential market, including leasing and management operations, accounting and asset management. We are looking for driven and motivated people to join our team and be a part of our collaborative work environment! Position Summary: The Office Assistant provides administrative and office support to the Office Manager and office in order to increase organizational productivity and efficiency. Essential Functions: Support team consisting of Senior Vice Presidents, Managers, Office Manager, and Associates. Process expense reports and invoices; track progress of payments Screen incoming telephone calls & guests Prepare memorandums, e-mails, directives, letters, and responses to correspondence Open, sort, and distribute mail Gather and summarize Office Manager information requests Assist with coordinating arrangements for committee, board, or other meetings including (but not limited to): material duplication, refreshment/lunch coordination, room preparation Fill in for/assist Office Manager or fellow administrative assistants as needed Assist with maintaining the organization and cleanliness of the office space as a whole Unpack and organize supply orders as needed Develop PowerPoint presentations, tables, and charts Assist in spreadsheet design and management Provide support for special project work Assist with ad hoc office projects Required Knowledge, Skills and Abilities: Hard working, detail-oriented, and committed to producing great end results Excellent organization, follow-up and multi-tasking skills Excellent verbal, written and interpersonal communication skills Must have the ability to proactively anticipate needs Exceptional articulation and proof-reading proficiency Must display a flexible attitude and have the ability to manage change Must be both self-directed and a team player with a positive attitude Must have ability to handle confidential reports and information with discretion Education: High school diploma or equivalent required Bachelor’s Degree preferred Other Skills: 1 years administrative support experience Prior experience in a fast-paced, rapidly changing work environment required Proficiency in Word, Excel, and PowerPoint (Microsoft Office Suite) required Proficiency in Microsoft Outlook required Experience with Concur a plus Work Environment: This job operates in a professional office environment The hours for this position are generally Monday through Friday from 8:30 am to 5:30 pm. Additional weekend or evening hours may be required on occasion Travel Requirements: This position does not require frequent travel Desired Organizational Competencies: Accountability - Demonstrates a commitment to and responsibility for accomplishing individual, team and business objectives Drive - Consistently achieves challenging goals/objectives, and demonstrates an ability to create value and maximize results, often under pressure Planning - Identifies business needs, problems and risks proactively, and develops well founded plans that specify strategies, actions/solutions, risk mitigants, and desired results Critical Thinking / Judgment - Commits to an action after developing alternative solutions that are based on logical assumptions and factual information and that take into consideration resources risks and organizational values Adaptability - Exhibits the capacity to successfully change and evolve one’s actions, opinions and behavior as a result of changing priorities or environment Communication Skills - Proactively communicates in the appropriate medium with clarity and focus at the right level to ensure delivery has the appropriate impact Team Work - Fosters collaboration among team members and business partners, and uses capabilities to achieve team goals What We Offer: Competitive compensation including annual merit-based bonuses and paid time off Medical, Dental & Vision as well as 401K with employer match