About Business by the Book

Business by the Book is a virtual bookkeeping and accounting firm. Our clients are located all over the country, and a majority of our clients are interior designers or in other related fields (landscape design, interiors installation, warehousing, etc.). We provide bookkeeping services to approximately 155 clients, and are continuing to grow and add new clients each month.

Business by the Book has been in business since 2012. Our team is remote, but all reside in the north Georgia area. Our home base is on the square in Dahlonega, Georgia. The Dahlonega office is open for our team to gather and work in an open office setting. Our team currency consists of 16 employees. Our vision is to empower creative entrepreneurs with financial clarity so they can focus on what they enjoy and make educated decisions for their business and their families.

Account Manager/Bookkeeper

The Account Manager will manage approximately 20-25 accounts, including documenting transaction details, entering financial transactions, bank and credit card reconciliations, project management system reconciliations, managing A/P and A/R, organizing financial reports, and communicating with clients. The ideal candidate has excellent written and verbal communication skills.

The Account Manager must be able to understand and explain financial reports to the client, receive feedback, and make necessary journal entries and adjustments. The ideal candidate understands the importance of client confidentiality and privacy, is self-motivated, and is highly organized. The ideal candidate recognizes the necessity of adhering to deadlines and working independently.

The Account Manager will complete a 3-6 month training program (depending on experience) as an Assistant Account Manager before taking on Account Manager duties.

New employees will be classified as trainees and will be on a probationary status the first 90 days of employment. Upon completion of the 90 day period, the employee will receive a performance evaluation, conducted by BBTB management. At that time, the employee will be advised as to whether or not he/she is to be considered a permanent employee at Business by the Book.

The candidate must be willing to undergo a background check.

Responsibilities & Duties

Reconciliations:

• Conduct reconciliation of all accounts, including bank and credit card accounts, sales tax liability accounts, accounts receivable, and accounts payable.
• Maintain and balance the general ledger in an accurate, complete, and up-to-date manner

Reporting:

• Enter data, maintain records, and create reports and financial statements.
• Prepare financial reports through collection, analysis, and summarization of data.
• Interpret and apply accounting policies, rules, and regulations to all work to ensure compliance with applicable standards.

Accounts Payable:

• Perform all activities related to the accounts payable function, including reviewing, coding, and processing payments
• Pay bills through QuickBooks Online.
• Book transactions to their respective vendors and customer jobs

Accounts Receivable:

• Perform account receivable functions, including invoicing, deposits, collections, and revenue recognition
• Create invoices from completed jobs reflected on timesheets

Sales Tax:

• Reconcile sales tax liability reports for multiple jurisdictions
• File and remit sales tax payments for multiple jurisdictions
• Respond to client questions regarding sales tax laws and guidelines
• Research and resolve any client accounting-related issues in QuickBooks or the client’s project management software

Payroll:

• Perform payroll functions in an accurate and timely manner and submit payroll taxes
• Gather payroll data from clients
• Analyze all hours worked, including any overtime
• Input all relevant data into QuickBooks Online and process payroll

Other:

• Support the year-end close process for multiple clients
• Manage year-end W9 collection for 1099 processing
• Develop positive relationships with clients
• Complete financial analysis and special projects
• Discuss amendments to the client’s Scope of Work

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the organization's ongoing needs.

Qualifications & Skills

• Bachelor’s degree required (or five years of relevant bookkeeping experience)
• 1-3 years of related work experience required
• A basic knowledge of interior design practices and procedures is preferred
• Experience with GSuite and Microsoft Office program
• QuickBooks Online experience required
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Ability to prioritize tasks and meet deadlines
• Excellent communication and interpersonal skills
• High level of integrity and professionalism
• Must be able to work independently

Salary & Benefits

• Beginning Salary: $45,000 - $50,000 per year
• 401(K) Program with 4% matching
• QSEHRA Health Insurance Reimbursement Plan ($400 per month)
• 10 Days Paid Time Off
• 5 Sick Days
• 10 Paid Holidays
• Home Office Setup Stipend ($250)

Work Location

This remote position requires frequent in-person meetings in Dahlonega, GA 30533. The employee must be able to reliably commute or is planning to relocate before starting work. Mileage and lodging will not be paid for required in-person meetings.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health savings account
• Paid time off
• Paid training
• Work from home

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Education:

• Bachelor's (Required)

Experience:

• QuickBooks Online: 1 year (Required)
• Bookkeeping: 1 year (Required)

Ability to Relocate:

• Dahlonega, GA 30533: Relocate before starting work (Required)

Work Location: Hybrid remote in Dahlonega, GA 30533