ESSENTIAL FUNCTIONS

• Manages creative projects from inception to deployment on designated accounts, which include but are not limited to:
  • Holistic Project setup. PMs are responsible for the initial creative kick-off, internal reviews, and other internal meetings.
  • Opening job numbers and POs in PM Software.
  • Create and track a project calendar that houses all critical project deadlines.
  • Managing internal status reports that outline essential project tasks activities.
  • Ensuring the creative team meets all deadlines on assigned deliverables.
• Understand project SOW, budget, and campaign goals.
• NetSuite experience is a . Potential candidates should have the ability to co-implement a NetSuite integration companywide.
• Collaborates with the Director of Project Management on ideating and implementing agency-wide processes.
• Collaborates with the account to organize and assign internal project tasks.
• Collaborates with account management on flagging scope creep.
  • The PM must always be a strong liaison between the account and the creative.
• File structuring and archiving throughout the project process and at project close to prepare for potential account/campaign audits.
  • Reviews and provides insights on asset organization across accounts as needed to promote a centralized system.
• Leads the facilitation and execution of internal creative reviews.
• Leads and manages internal weekly status meetings, hot sheets, client recap notes, etc., to keep the team in lockstep with daily tasks.
• PM should exhibit strong collaboration with production on the following tasks.
  • Key facilitator throughout the production process to confirm we’re tracking with the production schedule and communicating any changes or blockers to the team.
  • Facilitating weekly hot sheets that outline production tasks.
  • Attending key meetings for all production phases, including pre-pro and postproduction reviews, taking notes, and assisting the producer in prioritizing production tasks.
  • Assisting in relaying casting and location notes to the account team as needed.
  • Scheduling internal external pre-through postproduction reviews.
  • Attending shoots as needed to assist producers in on-set activities (budget permitting).
  • Collaborating with/ producers to ensure the timely delivery of creative assets.
• General partnership and additional support for the account lead where necessary, i.e., change requests, budget drafting, identifying additional resources, etc.
• Performs risk management to minimize project risks.
• Assesses accounts holistically and provides resourcing insights to the Director of Resource Management.
  • Close and robust collaboration with the creative trafficker to ensure projects stay staffed strategically.
• Manages department collaboration meetings (set up, agendas, objectives, meeting flow, meeting notes, etc.)
• Drafts Quarter end analysis reports with the Director of PM oversight on designated accounts
• Assists in training Junior Project Manager.

• Proven project management skills with a specialty in experiential marketing, showcasing the ability to bring creative concepts to life in physical and digital spaces.
• Have Strong PM Software Acumen (NetSuite is a )
• Have a basic understanding of Adobe Creative Suite and Microsoft Office.
• Have strong presentation skills.
• Articulate project deadlines with C-suite as needed.
• Ensure quality assurance on creative deliverables.
• Manage file archiving and centralized systems for all project artifacts.
• Aid in completing quarter-end analysis reports to aid in business retention.