This position would have a start date of June 2022.

TITLE: Administrative Assistant III, Principal

EMPLOYMENT TERMS:  1.0 FTE/12-month position

SALARY CLASSIFICATION: Classified

GENERAL STATEMENT of RESPONSIBILITIES:

The Administrative Assistant to the Principal will be responsible for providing a positive working relationship with students, faculty, staff, and parents. Responsibilities will include maintaining a high level of confidentiality and standard of professionalism for the administrative offices and assuring smooth and efficient operation of the school office.

PRINCIPLE DUTIES:

• General office coverage; answers phones and greets public.
• Maintains general and confidential files, as required for site administration.
• Generates correspondance, memos, and reports as required.
• Arranges for, and maintains records of, in-house teacher coverage and sub assignments.
• In conjunction with Principal, maintains a daily working calendar schedule. Makes appointments, schedules meetings and notifies participants as requested by the Principal.
• Collects, reviews, and organizes timesheets, timecards, leave requests to be approved by Principal and submits them to Business Office/Payroll in a timely manner.
• Maintains documentation for fire drills.
• Maintains master schedule.
• Prepares daily announcements/assists students who make the announcements.
• Sorts mail daily.
• Coordinates and prepares all outgoing mailings.
• Handles bell schedule changes/manually rings bell when needed.
• Provides backup for other administrative assistant and nurse, as needed.
• Maintains parking permits for staff.
• Coordinates with the administration for graduation.
• Performs other related duties as assigned.

OCCUPATIONAL CONDITION:

Low risk - Work is routinely performed in indoor environments, including exposure to noise and being on your feet for extended periods of time.

SKILLS REQUIRED:

• Computer software expertise and keyboard skills

QUALIFICATIONS:

• Must possess high school diploma or equivalent, supplemented by appropriate business courses.
• Must possess a thorough knowledge in the use of standard office machines and computers.
• Must be able to lift up to 30lbs.
• Must complete a series of secretarial tests with a high degree of proficiency.
• Must possess excellent phone composure and etiquette.
• Must possess an ability to deal effectively with matters of confidentiality.
• Must possess a minimum of three (3) years of secretarial experience, preferably in a school setting.

COMMITMENT & DEPENDABILITY:

• Willingness to be an integral member of a successful team;
• Dedication to provide the highest level of service;
• Adherence to policies and procedures;
• Resourceful and adaptable.

POSITION EXPECTATIONS:

Time Management: Must be able to prioritize tasks assigned by supervisor and maintain various calendars and schedules.

Stress Management: Periodic stress due to deadlines and scheduling conflicts.

Public Contact: Interact primarily with public, staff and parents.

EVALUATION PROCEDURE:

The evaluation is done by the site Principal.

SUPERVISION RECEIVED:

The Administrative Assistant III, Principal’s Office, reports directly to the site Principal.

Buckeye Union High School District does not discriminate on the basis of race, color, national origin, sex, age, or disability. Click here (http://www.buhsd.org/Non-Discrimination-Notice) to read the entire policy.

El Distrito Escolar de Buckeye Union High School no discrimina en base de raza, color, origen nacional, sexo, edad o discapacidad. Haga clic aquí (http://www.buhsd.org/Non-Discrimination-Notice) para leer toda la política.