Description

Position Title: Accounting Coordinator

FLSA Classification: Exempt

Reports to: Accounting Director

Accounts Payable (30%)

Manage accounts payable using accounting software and other programs

Establish and maintain relationships with new and existing vendors

Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures

Process due invoices for payments

Process transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts

Performing recordkeeping and preparing financial reports.

Accounts Receivable (30%)

Prepare, post, verify, and record customer payments and transactions related to accounts receivable.

Create invoices according to company practices; submit invoices to customers.

Maintain and update customer files, including name or address changes, mergers, or mailing attentions.

Drafts correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent accountholders to request payment.

Reconcile accounts receivable monthly.

Prepare financial reports

Assist in generating monthly billing statements based on the general ledger.

Assist Accounting Director in reconciling revenue accounts each month.

Performs other related duties as assigned.

Payroll (30%)

Collect and verify timesheets.

Enter employee information and payroll data into the system.

Answer employees' questions and concerns regarding payroll.

Calculate payable hours, commissions, bonuses, taxes, and deductions.

Process new employees, promotions, and terminations.

Issue statements detailing earnings and deductions.

Investigate and resolve payroll discrepancies.

Maintain and update payroll records.

Prepare periodic payroll reports.

Billing (10%)

Serve as a support to the billing team

Process claims for billing

Issue reminder and final notice statements to dilatory and delinquent

Record and update all payment in accounting software

Update accounting records with new payments, balances, customer information etc.

Create account statements for customers

Follow all work processes, procedures, while maintaining compliance to the rules and regulations set forth by the company.

Protect and keep all patient and hospital information confidential.

Qualifications

Requirements:

• Attention to detail to ensure clients receive the correct advice and support
• Problem-solving skills to help clients who may experience issues
• Ability to think creatively when producing promotional material and helping prepare for events
• Strong organizational and multitasking skills to provide effective support to a large number of client accounts
• Computer skills, including word processors and spreadsheet software
• Ability to explain products and concepts clearly and concisely to clients