Russ Blakely & Associates, LLC (RBA) is an independently owned insurance agency specializing in employee benefit advisory services since 1982. RBA is a charter member of United Benefit Advisors (UBA), which is the fourth largest benefit advisory organization in the country. We have 144 affiliate agencies in 44 states, as well as locations in Canada and services available to 40 countries around the world. RBA focuses 100% of its energy on employee benefits and we operate under the premise that there is always a better way to accomplish our clients’ goals. This belief continuously pushes us to ensure we provide our clients with the best solutions Trinity Benefit Advisors and Russ Blakely & Associates are committed to representing the clients' best interest, investing in the industry's best people, helping clients plan for the future and establishing partnerships for long-term success. Our company is a full service Employee Benefits Consulting and Commercial Risk Brokerage firm. Every member of our team is best in class, partnering with your organization in a responsive, reliable, hardworking supportive manner. The Client Service Specialist, Employee Benefits operates as a resource to the Employee Benefits group, Advisors, clients, insurance company partners and prospects by providing a prompt, efficient and high-quality service. They are willing to build and maintain colleague relationships, face new opportunities, and learn and research independently when needed. POSITION SUMMARY: The Client Service Specialist, Employee Benefits operates as a resource to the Employee Benefits group, Advisors, clients, insurance company partners and prospects by providing a prompt, efficient and high-quality service. They are willing to build and maintain colleague relationships, face new opportunities, and learn and research independently when needed. PRIMARY RESPONSIBILITIES: Maintains a concern for accuracy, timeliness and completion when interacting with clients, the firm and insurance company partners to minimize potential for errors and omissions claims while demonstrating strong organizational skills with a high attention to detail. Produces required reports and extracts from appropriate agency management system(s). Receives and maintains benefits administration requests from assigned accounts including eligibility management items such as adds, changes and terminations in benefit administration systems. Provides secondary Employee Care Center support for all Employee Benefits group clients. Provides claims advocacy for clients. Assists with collating EBG presentations and marketing materials. Is responsible for client enrollment kit fulfillment that involves revising necessary materials, printing, scheduling with clients, and presenting the open enrollment meetings, in person or via e-presentation. Generates external communications, including but not limited to benefit administration, claims, renewals, evidence of insurability, COBRA, and client concerns, as needed. Cultivates strong relationships with insurance company partners. Responsible for knowing the requirements and attributes of all insurance company partners while maintaining in-depth knowledge of the company and their website resources. Is available as a secondary resource to clients if primary resource and/or team is unavailable. Maintains compliance documents and performs updates to them when necessary. Responsible for communications and providing printed materials to clients, employees, and vendors, with regards to COBRA renewals. Responsible for communications and providing printed materials to the Employee Benefits group, insurance company partners, and clients, about the renewal process Conducts effective enrollment meetings, as needed. Looks for opportunities to improve the firm, Business Segment and processes. Brings issues and discrepancies to the attention of appropriate leadership. EDUCATION AND EXPERIENCE REQUIREMENTS: Certification(s): None required; None preferred License(s): Maintains all licenses as required by the State Department of Insurance to provide service, consultation, and financial risk transfer solutions in states where the firm functions or be willing and able to obtain all required licenses within the first 90 days of employment required; Maintains all licenses as required by the State Department of Insurance to provide service, consultation, and financial risk transfer solutions in states where the firm functions or be willing and able to obtain all required licenses within the first 90 days of employment preferred KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Strong presentation skills, both verbal and written communications. Capacity to manage multiple tasks while using strong reasoning and analytical skills. Demonstrates the organization’s core values, exuding behavior that is aligned with the firm’s culture TECHNICAL, COMPUTER, AND SYSTEM-SPECIFIC SKILLS REQUIRED: Intermediate to advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to learn any other appropriate program or software system used by the firm as necessary OTHER REQUIREMENTS: None SPECIAL WORKING CONDITIONS: Fast paced multi-tasking environment Travel may be required. IMPORTANT NOTICE: This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodations to applicants and colleagues who need them for medical or religious reasons. EEOC (STATEMENT): BRP is an equal employment opportunity firm and strives to comply with all laws prohibiting discrimination based on race, color, religion, age, sex (including sexual orientation and gender identity), national origin or ancestry, disability, military status, marital status, and any other category protected by federal, state, or local laws. All such discrimination is unlawful, and all persons involved in the operations of the firm are prohibited from engaging in this conduct. PRIMARY RESPONSIBILITIES & PERCENTAGE OF TIME PER PRIMARY RESPONSIBILITY: Maintains a concern for accuracy, timeliness and completion when interacting with clients, the firm and insurance company partners to minimize potential for errors and omissions claims while demonstrating strong organizational skills with a high attention to detail. Produces required reports and extracts from appropriate agency management system(s). Receives and maintains benefits administration requests from assigned accounts including eligibility management items such as adds, changes and terminations in benefit administration systems. Provides secondary Employee Care Center support for all Employee Benefits group clients. Provides claims advocacy for clients. Assists with collating EBG presentations and marketing materials. Is responsible for client enrollment kit fulfillment that involves revising necessary materials, printing, scheduling with clients, and presenting the open enrollment meetings, in person or via e-presentation. Generates external communications, including but not limited to benefit administration, claims, renewals, evidence of insurability, COBRA, and client concerns, as needed. Cultivates strong relationships with insurance company partners. Responsible for knowing the requirements and attributes of all insurance company partners while maintaining in-depth knowledge of the company and their website resources. Is available as a secondary resource to clients if primary resource and/or team is unavailable. Maintains compliance documents and performs updates to them when necessary. Responsible for communications and providing printed materials to clients, employees, and vendors, with regards to COBRA renewals. Responsible for communications and providing printed materials to the Employee Benefits group, insurance company partners, and clients, about the renewal process Conducts effective enrollment meetings, as needed. Looks for opportunities to improve the firm, Business Segment and processes. Brings issues and discrepancies to the attention of appropriate leadership. MANAGEMENT AND SUPERVISORY SCOPE: Insert FINANCIAL AND BUDGET ACCOUNTABILITY: Yes/No Click here for some insight into our culture! Russ Blakely & Associates, LLC (RBA) is an independently owned insurance agency specializing in employee benefit advisory services since 1982. RBA is a charter member of United Benefit Advisors (UBA), which is the fourth largest benefit advisory organization in the country. We have 144 affiliate agencies in 44 states, as well as locations in Canada and services available to 40 countries around the world. RBA focuses 100% of its energy on employee benefits and we operate under the premise that there is always a better way to accomplish our clients’ goals. This belief continuously pushes us to ensure we provide our clients with the best solutions available for employee benefits. Our end goal is to own the management of our clients’ employee benefits, which in turn allows our clients to focus on managing and growing their own business. Our offices are staffed with reliable, experienced employees who have made a long-term commitment to developing and enhancing the services we offer. Currently RBA has a full time staff of 11 with over 200 combined years of employee benefit experience. Prior to RBA, employees worked for insurance carriers, insurance agencies and local human resources departments. This varied background provides valuable insight and depth when working with insurance carriers, employers and employees. The main office for RBA is located in Chattanooga at 620 Lindsay Street, Suite 201. RBA provides benefit advisory services to over 100 clients throughout the region. Our clients range in size from 2 employees up to 38,000 employees. Our firm has worked with many large employers to manage their employee benefit plans. RBA provides expert advice in the areas of Financial Analytics Benchmarking, Cost Control, HealthCare Reform, Compliance, Education & Communication as well a Health & Lifestyle Management programs.