Job Description – Care Ministries Team

Position: Care Ministries Administrative Assistant

Standard Work Schedule

• Mon – Thursday 8:30 – 5:30p and Friday’s 8:30-12:30
• Occasional evening and weekend hours for special events (flex hours through the week accordingly)

Background, Experience and Education Requirements

• Ability to handle confidential information in a discreet manner
• Highly detail-oriented
• Ability to multi-task and thrive in a fast-paced environment
• Strong communication and interpersonal skills
• Excellent administrative skills
• Knowledge of the following tools to support job function:
  • Microsoft Office products – specifically Word and Excel and PowerPoint
  • Internet and Outlook Web Access
• Must have healthy emotional boundaries
• Care Ministries Training

Job Duties and Responsibilities

• Support Care Pastor by:
  • Helping Care Ministries Coordinator to administer Care Ministries Training – scheduling, coordination of registration, preparation of materials etc.
• Support Financial Care Manager by:
  • Brookwood Christmas Families and Pass It Forward as needed
  • Ladies Car Care Clinic
• Support Counseling and Marriage Pastor by:
  • Coordinates the Re/Engage Marriage class
  • Support Marriage Enrichment Support Group classes
  • Provide orientation for new Premarital Mentors
  • Maintain schedules and calendars for Premarital Mentors
  • Schedule premarital mentoring
  • Visitation Team – coordinate visitations
  • Communicate with the homebound and assess care needs
• Support Care Ministries
  • Prayer Room/Watchers Prayer
    • Maintain volunteer schedule
    • Regularly update the prayer binder
    • Track prayer room cards being sent
  • Inputs weekly Watchers Prayer Prompts
    • Complete blueprints for events | and classes that Care Department provides.
    • Orders supplies necessary for support groups, events and office. (help with Penny’s job)
    • Offers assistance during large events.
    • Assist in Master Planning Calendar

• Various administrative responsibilities to include, but not limited to:
  • Implement Care-wide ministry events
  • Forward ministry updates to IT department to update web
  • Update database (Rock) with information pertaining to members and attendees
  • Clerical Responsibility - Maintain accurate files and current files; make necessary copies, account/reconciliation, purchasing and payments
  • Calendar Management
  • Correspondence – phone calls, email, letters and cards
  • Support team members during times of absence
  • Additional duties as required