Description

The Project Coordinator plays a critical role in supporting and coordinating projects for our project management team. If you are looking for a role where you can continuously take on new responsibilities, challenge yourself, and grow in a collaborative and supportive environment, this is the role for you! 

Essential Duties: 

Project Planning and Execution

•  Monitor project progress, identify risks and issues, and report to project lead in a timely manner.
•  Communicate with internal teams to ensure project milestones are achieved on time.
• Solicit updates from project leads and update project management tool on a regular basis to ensure milestones and deliverables are met.
• Aide project lead in developing and maintaining comprehensive project plans for assigned projects.
• Draft project meeting agendas.
• Coordinate and schedule regular project status meetings.
• Take detailed notes and meeting minutes. Thoroughly document and distribute notes and minutes in a timely manner.
• Provide overall administrative support for the project to ensure its success.
• Take initiative in learning company’s project management tool, Kantata. 

Client Relationship Management

• Foster a strong understanding of project scope and clients' needs.
• Prepare correspondence and reports for clients as requested.
• Communicate project updates to clients as requested by the project lead or manager.

Team Collaboration

• Collaborate with cross-functional project teams, providing administrative support to ensure achievement of project goals.
• Review and report on tasks, priorities, and team performance via project management tool to ensure timely and high-quality project deliverables.
• Foster a positive team environment, promoting knowledge sharing, continuous improvement, and professional development.
• Monitor internal departmental collaboration, for example, finance, HR, and operations, and communicate with project managers in order to ensure seamless project execution.
• Participate in post-project evaluations to identify lessons learned and areas for improvement.

Documentation and Reporting

• Maintain accurate project documentation, including project plans, meeting minutes, action items, and status reports.
• Create project reports as requested.
• Contribute to the development and enhancement of project management methodologies, templates, and best practices.
• Ensure security and protection of all sensitive project data, including but not limited to client proprietary information, private health information (PHI) and non-public personal information (NPI).

Requirements

Required Skills:

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills.
• Analytical mindset, with the ability to identify problems in a timely manner.
• Attention to detail and a commitment to delivering high-quality work. 
• Microsoft Office and project management software and tools (e.g., MS Project, Excel, Word, PowerPoint).
• Ability to adapt role to the organization’s evolving needs.

Education and Experience:

• High School Diploma or GED
• Minimum 2 years’ experience working in business administration, project management, or a related field within a professional setting.
• Possess a working knowledge of project-based management.
• Experience working in a collaborative team environment.

Physical Requirements & Environmental Conditions

These physical demands must be met by an employee to successfully perform the essential functions of this job. Employee is regularly required to communicate, remain in a stationary position, and utilize technology tools such as a laptop computer for extended periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Equal Opportunity Employer

Briljent is a solutions-based company. Solutions come from creative ideas; ideas come from being creative with differences. Briljent believes diversity and inclusion are critical to the success of the company. Employment at Briljent is based on merit and professional qualifications. We do not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, veteran status, marital status, or any other basis protected by federal, state or local law, regulation or ordinance.