Executive Assistant

We are looking to hire a support staff member that has demonstrated experience as an Executive Administrative Assistant who is capable of moving through various tasks and job responsibilities. Self starter, takes initiative and flexible are the key traits needed to be successful!

Administrative Tasks

Support the CEO and the COO with calendar management, scheduling meetings, and coordinating travel arrangements

Prepare reports, presentations, and data, as well as maintain files and office supplies

Serve as the primary point of contact between the executives and internal/external clients

Handle correspondence, screen calls, and manage email inboxes, ensuring timely responses and confidentiality

Organize and facilitate internal and external meetings, including logistics, agenda preparation, and follow-up actions

Take on special projects with a hands-on approach, from initiation to completion, requiring minimal supervision

Personal Assistant Tasks

Manage a portion of the executives' personal tasks, such as errands, personal shopping, and managing household staff, as needed

Ensure a seamless blend of professional and personal life responsibilities

Assist in event planning and execution for both business and personal functions

Qualifications:

Associates or Bachelors Degree

10 years of work experience, at least 5 years as an assistant to C suite leadership

Advanced proficiency in Gmail, Google and Apple calendar management, Microsoft Sharepoint and Smartsheets and Google Drive

Experience in managing multiple priorities, administrative coordination, and logistics

Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Strong written and verbal communication skills

About FIZYX: We are a boutique hedge fund, distinguished by our tailored investment strategies and personalized service. As a lean team, our focus is on maximizing returns for our clients through innovative and proprietary solutions. In this dynamic environment, our team thrives on collaboration, precision, and a deep understanding of the markets. We pride ourselves on our close-knit culture and commitment to excellence in all aspects of our work.

Job Type: Full-time

Pay: $48,065.09 - $57,884.83 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Day shift

Work Location: Hybrid remote in Willowbrook, IL 60527