Date Available:
07/01/2024

Building Receptionist needed at Gale T Bartow Administrative Services Center at the Blue Springs School District
Blue Springs, Missouri

Job Summary:
The job of Central Office Building Receptionist 260 Days is done for the purpose of providing support to the administrative process with specific responsibilities for providing administrative assistance to the visitors and staff of the building and the district sites; transferring calls, allowing access and directing building visitors, conveying information regarding school and district functions and procedures; ensuring efficient operation of support functions; and assisting with assigned projects and site activities. This job requires the ability to work effectively with the diverse needs of the public, district sites and building staff in a primarily stationary setting.

• This job reports to: Executive Director of Human Resources
• This position is a Full Time (260 day., 7.5 hr. per day) benefits eligible position.
• The starting salary for this position is $37,059. Salary will be commensurate with full-time, parallel years of experience.

Essential Functions

• Presents a pleasant, polite, calm, and efficient demeanor in directing phone calls, managing access of visitors and in interactions with staff in the Central Office building.
• Answers Central Office telephone system for the purpose of responding to inquiries, transferring calls, and/or taking messages.
• Screens and greets individuals entering the building (e.g., visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries, and/or directing individuals to appropriate location in accordance with established building security procedures.
• Maintains reception area materials (e.g., newsletters, event calendars, etc.) for the purpose of providing resource information to visitors.
• Maintains building information (e.g., use schedules, staff directories, emergency contacts, etc.) for the purpose of providing reference information.
• Oversees the distribution of mail/packages to staff for the purpose of ensuring delivery to appropriate personnel.
• Performs general clerical functions (e.g., scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Processes documents and materials for the purpose of disseminating information to appropriate parties.
• Receives a variety of items (e.g., mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
• Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety and/or security issues?
• Creates security access badges for employees and maintains the badge system for the district.
• Works effectively and collaboratively with members of the Human Resources team and other building staff.
• Takes on additional responsibilities as needed, and time allows to assist in the operations of the building.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications Skills, Knowledge, and Abilities
SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; planning and managing projects; and performing basic bookkeeping and record keeping.
KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; basic bookkeeping principles; business telephone etiquette; and common office machines.
ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; and working with constant interruptions.
Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 70% sitting, 10% walking, and 20% standing. The job is performed under conditions with some exposure to risk of injury and/or illness.

• Experience: Job related experience with increasing levels of responsibility is required.
• Education: Targeted, job related education with study in job-related area.
• Equivalency: N/A

Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to the Blue Springs School District. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Equal Opportunity Employer

Date Available:
07/01/2024

Building Receptionist needed at Gale T Bartow Administrative Services Center at the Blue Springs School District
Blue Springs, Missouri

Job Summary:
The job of Central Office Building Receptionist 260 Days is done for the purpose of providing support to the administrative process with specific responsibilities for providing administrative assistance to the visitors and staff of the building and the district sites; transferring calls, allowing access and directing building visitors, conveying information regarding school and district functions and procedures; ensuring efficient operation of support functions; and assisting with assigned projects and site activities. This job requires the ability to work effectively with the diverse needs of the public, district sites and building staff in a primarily stationary setting.

• This job reports to: Executive Director of Human Resources
• This position is a Full Time (260 day., 7.5 hr. per day) benefits eligible position.
• The starting salary for this position is $37,059. Salary will be commensurate with full-time, parallel years of experience.

Essential Functions

• Presents a pleasant, polite, calm, and efficient demeanor in directing phone calls, managing access of visitors and in interactions with staff in the Central Office building.
• Answers Central Office telephone system for the purpose of responding to inquiries, transferring calls, and/or taking messages.
• Screens and greets individuals entering the building (e.g., visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries, and/or directing individuals to appropriate location in accordance with established building security procedures.
• Maintains reception area materials (e.g., newsletters, event calendars, etc.) for the purpose of providing resource information to visitors.
• Maintains building information (e.g., use schedules, staff directories, emergency contacts, etc.) for the purpose of providing reference information.
• Oversees the distribution of mail/packages to staff for the purpose of ensuring delivery to appropriate personnel.
• Performs general clerical functions (e.g., scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Processes documents and materials for the purpose of disseminating information to appropriate parties.
• Receives a variety of items (e.g., mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
• Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety and/or security issues?
• Creates security access badges for employees and maintains the badge system for the district.
• Works effectively and collaboratively with members of the Human Resources team and other building staff.
• Takes on additional responsibilities as needed, and time allows to assist in the operations of the building.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications Skills, Knowledge, and Abilities
SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; planning and managing projects; and performing basic bookkeeping and record keeping.
KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; basic bookkeeping principles; business telephone etiquette; and common office machines.
ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; and working with constant interruptions.
Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 70% sitting, 10% walking, and 20% standing. The job is performed under conditions with some exposure to risk of injury and/or illness.

• Experience: Job related experience with increasing levels of responsibility is required.
• Education: Targeted, job related education with study in job-related area.
• Equivalency: N/A

Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to the Blue Springs School District. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Equal Opportunity Employer