We seek a full-time Operations Assistant for a small aviation office in Windsor Locks, CT. This role will report to the Director of Flight Operations. This position is in person and the hours are generally Monday through Friday from 8:00 AM – 5:00 PM. The position is responsible to ensure that all aspects of the operations are smooth and efficient. This position covers administrative duties, customer service, and must be detail oriented.

Knowledge, Skills, and Abilities –

- Answering phones, sorting mail, reviewing coding, and preparing invoices.

- Preparing reports using Excel, work on special projects with the department managers as required.

- Greeting service providers, maintain procedures and checklists.

- Maintain various inventories of supplies in the hangar. Take inventories, handle stocking, restocking, shopping lists etc.

- Purchase of items– both online and in person.

- Collect laundry, linens and drop off/pickup for cleaning and ensure a timely return.

- Coordinate between flight crew and accounting group for tracking of budgets and review all invoices.

- Arrange for signatures as required.

- Proficient with Microsoft Office suite of programs including Word, Excel, PowerPoint, and DocuSign.

- Perform other administrative duties as assigned.

Job Type: Full-time

Schedule:

• Monday to Friday

Ability to Relocate:

• Windsor Locks, CT: Relocate before starting work (Preferred)

Work Location: In person