Job Description

• As a Community Advisory Group Coordinator, your role is to effectively plan and execute the logistics to deliver monthly meetings. This involves creating presentation materials using MS PowerPoint, collaborating with third-party facilitators for meeting delivery, and overseeing the project plan. Your daily tasks include tracking program data, addressing issues promptly, and maintaining a balance between administrative efficiency and strategic contributions to support the Community Advisory Group's goals.

Responsibilities

• This position will be part of our community engagement team, currently led by a manager with one direct report. However, additional team members may join within the next year as we centralize this work.
• The team is dedicated to equitable and strategic community outreach and engagement, particularly focusing on underserved communities. Key initiatives for the team include managing and coordinating a monthly public meeting of a community advisory group (the primary focus of this position), handling stakeholder management and communication for our income qualified bill discount program and contributing to energy justice advisory in utility regulatory processes.
• Planning monthly community advisory group meetings which includes development of presentation materials (msPowerPoint), working with third party facilitator on delivery of meetings and monthly deliverables as well as managing project plan, tracking program data, and resolving issues to ensure timelines are met.
• In essence, the day is a balance of administrative efficiency and strategic contributions to support the community advisory group's goals.
• Being able to be adaptable/flexible/agile to the evolving nature of this work given the need to work with diverse stakeholders and the general newness of community engagement within the utility.

Requirements

Requirements

• Bachelor's degree in a relevant field such as project management, business administration, or a related discipline.
• Minimum of 3-5 years of progressive experience in project coordination, including experience managing diverse stakeholders, people-centered initiatives and/or advisory groups.
• Demonstrated success in leading and coordinating people-centered projects, showcasing the ability to engage stakeholders and drive positive outcomes.
• Proven track record in managing data analytics, utilizing tools and methodologies to derive valuable insights for informed decision-making.
• Experience in community engagement, demonstrating proficiency in analyzing community feedback and participation data.

Certification Requirements(Any Preferences):

PMP(Project Management Professional), Public Involvement or Community Engagement(Such as International Association for Public Participation (IAP2) Or CertifiedCommunity Engagement Practitioner (CCEP)

Must Have Skills

• Time Management: scheduling: develop and manage project schedules, ensuring tasks are completed on time.
• prioritization: identify and prioritize critical tasks to meet project objectives.
• Communication: verbal and written communication: clearly and effectively convey information to team members, stakeholders, and other relevant parties. Active listening: understand and address the concerns and input of team members and stakeholders.
• Organization: planning: create comprehensive project plans, outlining objectives, timelines, and resource requirements.
• Documentation: maintain accurate and up-to-date project documentation.

Nice to Haves

• DATA ANALYTICS: proficiency (through experience) in data analysis tools and techniques beyond basic spreadsheet applications.
• The ability to extract deeper insights from project data, facilitating more informed decision-making and strategic planning.
• Adaptability and empathy: flexibility to adapt to the unique needs and challenges of different projects and individuals, coupled with empathy for the human aspect of initiatives.
• Supports effective communication and responsiveness to the diverse needs and concerns of various stakeholders.
• Stakeholder engagement expertise: knowledge of strategies and best practices for engaging stakeholders.
• Enhances the ability to create projects that effectively involve and communicate with relevant stakeholders.