34 Project Coordinator Jobs in Portland, OR
EMCOR is Hiring a Project Coordinator Near Portland, OR
Dynalectric Oregon has served the specialized electrical needs of the Pacific Northwest for over 80 years.
We have consistently maintained a local and personalized focus while growing into one of the foremost electrical contractors in the state.
As a multidisciplinary electrical firm, Dynalectric Oregon has the in-house expertise to plan, construct, install, and fully integrate every component related to electrical, controls, and telecommunications systems. Our ability to perform projects collaboratively-under one roof-helps lower costs, increase accuracy, and improve project communications.
For more information, please visit www.dyna-oregon.com
Job purpose:
The Project Coordinator (PC) will assist and support project managers and electricians on site.Track job cost, process/enter billing, and provide support for various department. Produce submittals, O&M manuals or other job close out documentation for projects.
Duties and responsibilities:
Billings
- Time/material (receive work tickets from HPC, & PM's, Accubid entry, create invoice)
- Process all department billings (lien releases, review contract terms, schedule of values, create invoices, provide certified payroll reports, send to customers, enter invoices into SB)
- A/R collections (when past due or beyond contractual terms)
- Job set-up in Starbuilder for billing purposes (assign work order number in SB & department internal tracking, assign new customer number as needed)
- Generate journal entries for cost transfers
- Open/close status (coordinate with electrician on job completion, archive completed jobs)
- Answer phone calls and email inquiries from external customers (billing questions from existing or potential customers)
- Answer phone calls and email inquiries from internal customers (general field/PM/staff support inquiries)
- O.'s (Distribute, file, close; issue as needed)
- Contract modifications (track contract modifications for the life of each project)
- Invoices (file within appropriate job folder)
- Monthly (distribute to Division Manager/PM as required via Empire)
- Periodic (distribute to Division Manager/PM as required via Empire as needed)
- Maintain/track equipment (assign, act as tech support, ensure factory recommended maintenance/records are completed, make recommendations on new equipment, parts inventory)
- Test reports (download/receive results, file, distribute, archive, provide for warranties)
- Ensure accuracy (name, state, employee id number, miscellaneous reimbursements)
- Coding (job number, phase/cost codes)
- Manage approval process (written sign-off from PM's)
- Deliver to Payroll
- General Admin support as needed (printing, scanning, copying, etc.)
- Expense Reports
- Check requests (permit process and other miscellaneous check request)
- Generate labels (print cable/ patch panel/ faceplate/ fiber, distribute to field techs)
- Submittals/O&M's (provide manufacturer data based on BOM provided by PM)
- Office phones (manage phone system/desk phone assignment, maintain phone list, assign direct numbers, replace equipment as needed)
- Cell phones (order equipment, manage/distribute inventory/accessories, recycle used equipment)
- Backup to OC & PCHD
- Maintain technical certifications (track field tech training for certification & VAR requirements, assign training)
- Manufacturer rebates (gather point of sale reports from distributors, upload to manufacturer websites, track results)
- HS Diploma/GED required, some college preferred.
- 3-5 years' experience in billing or Project Management support.
- General knowledge of accounting and billing practices.
- Ability to multitask in a fast-paced work environment.
- Knowledge of MS office - especially Excel.
- Familiarity with Accubid. Starbuilder and Fluke a plus.
- Experience creating spreadsheets for job tracking/costing.
- Ability to work effectively independently or in a team environment.
- Excellent/proven customer service skills.
- Effective written and verbal communication skills.
- Ability to provide support to Department and Project Managers in all areas needed on a daily basis.
Office-based. Typical business hours Monday - Friday, but when deadlines approach they may be required to work some overtime.
Physical requirements
The physical demands described here are representative of those that must be met by a Project Coordinator to successfully perform the essential functions of this job.The PC is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Benefits:
- Health & Welfare (medical, dental & vision)
- 401(k) with competitive match
- Paid time off
- Paid holidays
- Flexible spending accounts
- Life insurance
- Disability insurance
- Employee assistance program
None
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
#DynOR
Job Summary
Full Time
$62k-81k (estimate)
04/28/2024
05/15/2024
emcorgroup.com
NORWALK, CT
15,000 - 50,000
1994
ANTHONY J GUZZI
$5B - $10B
Specialty Trade in Construction
Related Companies
About EMCOR
A Fortune 500 company with estimated 2017 revenues of approximately $7.6B, EMCOR Group, Inc. (NYSE: EME) is a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services. A provider of critical infrastructure systems, EMCOR gives life to new structures and sustains life in existing ones by planning, installing, operating, maintaining, and protecting the sophisticated and dynamic systems that create facility environmentssuch as electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systemsin ...virtually every sector of the economy and for a diverse range of businesses, organizations, and government. EMCOR represents a rare combination of broad reach with local execution, combining the strength of an industry leader with the knowledge and care of 170 locations. The approximately 33,000 skilled employees of EMCOR have made the company, in the eyes of leading business publications, amongst the Worlds Most Admired and Best Managed. EMCORs diversityin terms of the services it provides, the industries it serves, and the geography it spanshas enabled it to create a stable platform for sustained results. The Companys strong financial position has enabled it to attract and retain among the best local and regional talent, to undertake and complete the most ambitious projects, and to redefine and shape the future of the construction and facilities services industry.
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The following is the career advancement route for Project Coordinator positions, which can be used as a reference in future career path planning. As a Project Coordinator, it can be promoted into senior positions as a Project Manager - Construction that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Coordinator. You can explore the career advancement for a Project Coordinator below and select your interested title to get hiring information.
If you are interested in becoming a Project Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Project Coordinator job description and responsibilities
A project coordinator handles administrative tasks for the project manager and team members to keep the project running smoothly.
01/26/2022: Lexington, KY
A project coordinator supports the project manager to ensure projects are completed on time and within budget.
01/19/2022: Salisbury, NC
Plan, organize, monitor and set project schedules to ensure they are completed within specified timescales.
01/15/2022: Rapid City, SD
Coordinate project schedules to ensure that necessary modules and programs are completed according to the project plan.
12/15/2021: Mcallen, TX
A Project Coordinator’s challenging and fast-paced environment require excellence to keep things running smoothly.
12/14/2021: Orlando, FL
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Project Coordinator jobs
Designing an Efficient Plan For Monitoring.
02/10/2022: Muskegon, MI
Project coordinators must be adept at multitasking, as they are generally required to perform a wide variety of tasks on a daily basis.
02/07/2022: Bremerton, WA
Project coordinators need to be organized, efficient, good at multitasking, and driven to succeed.
01/02/2022: Elyria, OH
A project coordinator should be an excellent communicator.
02/25/2022: Poughkeepsie, NY
Team-building skills are also necessary since a project coordinator works with a big team.
12/29/2021: Portland, ME
