Accounts Payable Specialist - Hybrid / The Woodlands, TX

The Bilfinger group of companies enhances the efficiency of assets, ensures a high level of availability, and reduces maintenance costs for its clients. Its portfolio covers the entire value chain from consulting, engineering, manufacturing, assembly, maintenance, plant expansion, as well as turnarounds.

Bilfinger Inc. is a maintenance and construction company working in the process, industrial, and offshore industries.

Driven by integrity and a long-standing culture of performance excellence. Our professionals share a common goal; to keep promises, honor commitments and exceed client expectations. Our performance is what has helped, and continues to help forge strong partnerships, which are strengthened over time. Bilfinger provides employees with training and opportunities, both internally and externally, to further develop in their role and prepare them for elevated roles.

The Role

The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of a high volume of invoices, expense reports and assisting with year-end 1099 reporting.

Qualifications:

• 3 years’ accounts payable experience in the industrial or commercial construction industry, industrial preferred

• Must demonstrate a strong ability to:

  • Adapt and be flexible to frequent changes in a fast-paced work environment

  • Demonstrate integrity consistent with Bilfinger’s core values

  • Collaborate and work effectively in a team environment with people of various backgrounds and styles

  • Strong verbal and written communication skills, to include clear, concise, and professional presentation of information

  • Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, Microsoft Project, Lean Construction Principles, other construction systems

  • Mentor and train team members

• Associates degree highly desired

Responsibilities:

• Review expense reports and invoices for accuracy, proper approval, documentation and compliance with internal and external policies and procedures

• Enter invoice and expense reports for processing into automated accounting system

• Process check runs in accordance with the weekly and month end schedule

• Review checks and ACH payments for accuracy prior to payment distribution

• Provide support to field offices and corporate departments to ensure timely processing of payables and expense reimbursements

• Run accounts payable and vendor reports

• Handle vendor inquiries and provide payment information to overhead departments and field offices

• Advise Accounts Payable Manager of issues that require additional support for prompt resolution

• Review year end vendor payment report and prepare 1099 forms

• Assist with sales and use tax reporting

• Process forms for new vendor set ups and existing vendor changes

• Assist project accountants with subcontractor payments

• Occasional travel may be required.

• Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer.

• The ability to frequently lift and/or move up to 15 pounds.

Please reach out to Kelly Cocca Baker (281) 714 - 6883 in case of any questions related to this position.

Bilfinger North America Inc. is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin or ancestry, age, marital status, genetic information, disability, protected veteran status, on the basis of traits historically associated with race (including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), or any other status protected by the law.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Fraudulent employment offers
We are aware that fraudulent employment offers are being transmitted via email by people claiming to be employees or representatives of Bilfinger. Prospective candidates are provided job descriptions and employment letters and are asked to complete and return employment information forms as well as official tax forms. These job offers may look genuine and could include names of Bilfinger legal entities, Bilfinger executives, their signatures, seals of “authenticity”, the Bilfinger brand and logo. Please be advised that these communications are FRAUDULENT and are NOT sent from anyone within or affiliated with Bilfinger. These email messages are a scam and should be treated as such. Bilfinger does not make job offers via social media, unsolicited email or without personally interviewing candidates first. We never send you cheques in order to pay contractors to set up a home office. Never send money or pass on personal details to anyone suggesting they can provide employment with Bilfinger, and never reply to an email address that does not end in @bilfinger.com.

If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. You also may forward the messages to compliance.helpdesk@bilfinger.com.

If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only.