The HR/Finance Coordinator position will be responsible for a broad range of HR/Finance and Org Development responsibilities. This role will often be the first point of contact for current and future employees. As this is a new role for the firm, you will have the opportunity to help develop and grow this role.

HR/Org Development

1. Performs administrative function for and works closely with the HR, Accounting and Organizational Development teams for guidance on practice and procedure adherence.
2. Serves as point of contact for questions, information, and inquiries.
3. Responsible for the maintenance of employment files, processes required forms and paperwork, and performs data entry ensuring systems containing employment-related data is accurate. Coordinates closely with Payroll for accurate and timely payroll processing.
4. Assists with recruitment process, including placing postings, scheduling interviews, conducting reference checks, and generating offer letters. May assist with relocation efforts.
5. Coordinate and attend college recruitment fairs and interviews as well as develops and nurtures college and tech school relationships.
6. Assists in creating/developing Role descriptions and keeping them updated.
7. Assists in tracking and managing performance management process.
8. Responsible for managing our AAP during the recruitment and selection process
9. Coordinates benefit enrollments and assists employees with company benefits questions and issues.
10. Processes unemployment and workers’ compensation claims.
11. Coordinates and schedules all onboarding for new hires, including conducting parts of the onboarding.
12. Coordinates employee recognition awards program.
13. Provides employment verifications for current and former employees.
14. Tracks continuing education and maintains records for licensure.
15. Be a member of our “Fun Committee”, help to coordinate employee events/functions.
16. Track and communicate employee birthdays, anniversaries etc.

Financial:

1. Manages bank deposits.
2. Code and input vendor invoices, issue payments.
3. Maintain vendor files and records (include W-9 and COI), prepare and issue year end reporting.
4. Assist with monthly account reconciliations (GL, Credit Card, Bank Statements)
5. Assist with Accounts payable and receivable.
6. Monitor project time use and invoice status.
7. Post invoices to e-Builder.
8. File, request and provide Certificate of Insurance
9. Assist with project billing and sending invoices.

This role is also the backup to reception for breaks, lunches, vacations etc. This role may also support the President and/or other Directors in an administrative capacity.

Education & experience requirements:

• Associates degree in business-related field plus 2 years’ experience in HR (preferred) and/or Accounting or the equivalent in experience required
• Knowledge of federal, local and state (WI/IL) employment laws and regulations a plus
• Proficiency in leveraging an HRIS, Bamboo HR is a plus
• Prior experience with recruitment at all levels of an organization
• Proficiency in Microsoft Office Suite required

Ideal candidates will have demonstrated:

• A high level of confidentiality and discretion
• Excellent communication skills
• Exceptional planning, analytical and problem solving skills
• Critical thinking skills
• Ability to multi-task and prioritize
• Ability to work in a team/collaborative environment

We are an Equal Employment Opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.