41 Accounting Assistant Jobs in Tucson, AZ
Bens Bells Project is Hiring an Accounting Assistant Near Tucson, AZ
Job Description
Accounting Assistant
The mission of Ben’s Bells is to inspire, educate, and motivate people to realize the impact of intentional kindness, and to empower individuals to act according to that awareness, thereby strengthening ourselves, our relationships, and our communities.
Recent research demonstrates that kindness benefits our physical and mental health and that recognizing kindness in others increases a person’s happiness and satisfaction. But just as solving a calculus problem requires advanced math skills, the challenges of daily life require advanced kindness skills. By focusing on kindness and being intentional in our personal interactions, we can improve our ability to connect. For more information on the organization, visit www.bensbells.org.
Position Summary
Reporting to the Operations Manager, the Accounting Assistant is essential to the success of Ben's Bells mission through the execution of daily financial infrastructure and ensuring the accuracy of the organization’s financial data.
Responsibilities
Bookkeeping and Data Entry
- Enter weekly transaction reports from donor database and 4 retail locations' POS system
- Generate weekly AR invoices as needed for all departments
- Meet weekly with Executive Director and Operations Manager to review AP
- Coordinate payment of approved AP
- Maintain and organize accounting files, including archive at the end of each FY
- Assist external accountant with the annual budget
- Enter and reconcile company credit card transactions
- Maintain vendor and customer records in QBO and hard copy files
- Review donor database and POS monthly reports for accuracy and consistency to QBO
- Manage the transfer of financial data from donor database, POS software, and payroll software to QBO monthly, reconcile to bank accounts
- Handle all accounts receivable/payable including generating invoices, oversee vendor payments, and serving as the main point of contact for billing inquiries
- Generate/assist external accountant with preparing financial reports as needed for board review or grant applications
Compliance
- Assist external accountant with audit and 990 preparation
- Support the Retail Director in coordinating and executing year-end physical inventory
- Maintain W9s and issue 1099s annually
- Create and maintain annual reports for Connecticut and Arizona, including Arizona Corporate Commissioner, quarterly Connecticut tax filings, and annual Arizona filings
Qualifications
- 5 years of experience in accounting
- Experience with QuickBooks online
- Experience with non-profit standard financial practices
Essential Skills and Abilities
- Excellent people skills including an ability to partner with a diverse team of staff and volunteers
- Ability to adhere to strict deadlines
- Personal qualities of kindness, integrity, credibility, and commitment to the mission of Ben’s Bells
- Ability to adjust and adapt to new situations within a fast-moving environment
Benefits
- Flexible work schedule
Details
- This position will remain open until filled
- This position is flex-time, averaging between 15 and 25 hrs/week, and is in-person at our 40 W Broadway location
Job Summary
Full Time
$76k-97k (estimate)
06/15/2024
06/28/2024
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Quotes from people on Accounting Assistant job description and responsibilities
Accounting Assistants can expect to assist the Accounting department with data entry, processing, and recording transactions, updating the ledger, assisting with audits or fact-checking, and preparing budgets and reports.
12/24/2021: Allentown, PA
Accounting assistants might also have administrative duties rather than being dedicated to accounting on a full-time basis, depending on the size of the organization.
02/22/2022: Frankfort, KY
An accounting assistant performs basic bookkeeping duties, either manually or with the use of accounting software such as QuickBooks or Microsoft Money.
02/28/2022: Vallejo, CA
Accounting Assistants can expect to assist the Accounting department with data entry, processing, and recording transactions, updating the ledger, assisting with audits or fact-checking, and preparing budgets and reports.
01/21/2022: Lompoc, CA
Ensure the proper referencing and archiving of the supporting documentation (legal, taxes, accounting, etc.).
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounting Assistant jobs
Having an Accounting Assistant Certificate or an Accounting and Payroll Diploma are highly preferred by employers.
02/22/2022: Spokane, WA
Accounting assistants should have an education dedicated to accounting principles and practices, computer accounting systems and databases, spreadsheets, business math and communication skills.
01/11/2022: Richmond, VA
If you want to be a successful accounting assistant you have to earn your education, certifications and experiences.
02/13/2022: San Diego, CA
Taking a recognized bookkeeping qualification will give aspiring accounting assistants the knowledge they need to effectively manage financial records and prepare accurate accounts.
03/05/2022: Sumter, SC
Accounting assistant positions are generally entry-level/junior roles, meaning candidates without prior experience can enter the profession without any formal experience.
02/14/2022: Bismarck, ND
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