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Enrollment Specialist
Reports to: Building Principal
The Enrollment Specialist is charged with recruiting, selecting, and enrolling eligible families within their
center-based location. The enrollment specialist also creates, provides, and coordinates services and activities
with families and communities that foster strength, healthy living, and overall well-being. The Enrollment
Specialist is responsible for promoting the vision for quality early childhood services that anchor the
organization.
Essential Skills:
1. Experienced with data entry, both through various software programs and familiarity with organizing
paper files
2. Keen attention to detail, with the patience required to follow tedious data entry procedures
3. Tech-savvy, with proficiency in Microsoft Office (including Excel) and ability to navigate various
enrollment software
4. Team spirit, with a willingness to fulfill administrative directives that best serve a broader vision for
program success
5. Strong interpersonal skills, including the ability to build professional and collaborative relationships
with colleagues and members of the community at large
6. Patient and proactive, as best demonstrated through flexibility in day-to-day operations and the capacity
to deliver formative and thoughtful feedback
7. Robust communication skills—both verbal and written
8. Self-motivated, with a strong sense of personal accountability
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Essential Responsibilities (Includes but, is not limited):
1. Work collaboratively with the Building Principal, Recruitment Manager, and Director of Enrollment
to ensure that the greatest number of eligible children participate in the program as currently funded
slots allow.
a. Identify and recruit eligible families and children, including children with disabilities and
underserved populations.
b. Assist with the organization of marketing and/or recruitment activities, such as tabling events
and/or center-based open houses—coordinating all necessary materials and scheduling, under the
purview of the Building Principal.
c. Network and build a collaborative partnership with local community-based organizations, with
the aim of building a base for student referrals for enrollment.
d. Canvas neighborhood to market center-based location for enrollment and engage within the
community to help establish the center-based location within the nearby vicinity. Some examples
include:
i. Create and hand out flyers
ii. Host community events
iii. Lead family tours
iv. Follow-up with interested families via phone and email
e. Prepare to spend extended periods of time outside of the facility in order to actively engage with
prospective families and effectively network with local community hubs that are both trusted and
frequented within the community.
f. Review weekly plans for community outreach with the Building Principal, regularly sharing all
schedules for planned time outside of the center-based facility.
g. Stay informed on all enrollment regulations and requirements as they pertain to all relevant
funding streams, including but not limited to HRA Vouchers, Office of Head Start (OHS)
enrollment, DOE and UPK Classroom Enrollment and private tuition-based payments.
h. Successfully meet weekly enrollment goals, as established through collaboration with the
Building Principal.
2. Maintain proper documentation of all pertinent child and family information in order to best prepare
for enrollment and effective documentation of all subsequent service provisions.
a. Demonstrate a strong understanding of ChildPlus, ProCare, and CRM
b. Maintain a comprehensive understanding of all necessary child documentation, as required by all
applicable regulatory agencies and detailed within each service area’s child file checklist
c. Enter and track all leads for enrollment into the CRM database
d. Create initial child files within appropriate databases, including paper files
2
e. Maintain daily communication with other center-based leadership
f. Provide follow-up when a family has not fully committed to the completion of an enrollment
application.
g. Provide appropriate follow-up when additional documentation or confirmation is needed from
families (e.g., child absence, application materials, the date for the tour, on-site interview)
3. Work diligently to facilitate active parent involvement, fostering a trusting and collaborative
partnership with each family
a. Acclimate families to the program according to the established orientation plan
b. Organize and actively participate in Parent Committee Meetings
c. Plan monthly Family Involvement Activities
d. Help families identify and access needed resources (e.g., health, social services, job training,
etc.)
e. Provide support to families of children with disabilities
4. Maximize community resources through collaborations
a. Facilitate the delivery of services to children and families through collaboration with community
partners
b. Actively participate in community resource planning and related work to establish strong
partnerships
c. Network and maintain relationships amongst relevant service provides within the community
5. Exhibit flexibility and teamwork in day-to-day operations and in providing needed services to
families.
a. Actively participate in two-way communication among co-workers to ensure all staff members
are informed of pertinent information, as it pertains to the center operations, enrollment updates,
and classroom activities
b. Provide resources to new and existing families (e.g., recommendations for food banks or
shelters)
c. Clocking children in and out of ProCare as needed
d. Answering phones, scanning, filing, and emailing documents as needed
e. Actively participate in and contribute to classroom coverage on an as needed basis
f. Participate in activities designed to ensure program quality
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Essential Outcomes:
1. Continuous full enrollment
2. Maintaining an active waitlist for enrollment
3. Sustaining all funding streams, including Vouchers, Tuition Payments, and OHS enrollment
4. Establishing collaborative community relationships that increase overall enrollment within the center
The Enrollment Specialist is expected to perform any new or modified functions as delegated by his/her
immediate supervisor, the Building Principal, or any other member of the leadership team.
The signature below confirms that the indicated staff member has reviewed this job description and accepts the
described job responsibilities as a condition for their employment with the Agency.
Job Type: Full-time
Pay: $21.00 - $22.00 per hour
Benefits:
Schedule:
Work Location: In person
Full Time
$56k-70k (estimate)
06/17/2023
05/28/2024
The job skills required for Enrollment Specialist include Child Care, etc. Having related job skills and expertise will give you an advantage when applying to be an Enrollment Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Enrollment Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Enrollment Specialist positions, which can be used as a reference in future career path planning. As an Enrollment Specialist, it can be promoted into senior positions as an Enrollment & Billing Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Enrollment Specialist. You can explore the career advancement for an Enrollment Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Enrollment Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Enrollment Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Enrollment Specialist job description and responsibilities
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Enrollment Specialist jobs
While hospitals, schools and government programs are some of the most likely places an enrollment specialist might work, many types of businesses hire such specialists.
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Sometimes employers post jobs with Enrollment Specialist skills but a different job title.
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Step 3: View the best colleges and universities for Enrollment Specialist.